Please take a few moments to thoroughly review this information regarding your Financial Aid at BCTC. If you have decided not to attend BCTC, please send us a letter that includes your name, student ID#, date and signature stating that decision.
Please visit the KCTCS PeopleSoft Self-Service online system to view and accept or decline your awards. You may access PeopleSoft Self-Service at https://students.kctcs.edu/. This is a secure process (the “s” after “http” indicates this). Once completed, your financial aid award will be automatically updated.
To accept an offered award such as a Loan, you must check ‘Accept’ and then click ‘Submit’. If you want to accept less than what you are offered, you can adjust the amount after you have checked ‘Accept’. Once you are finished making adjustments, you can click ‘Submit’ to finalize these changes.
By accepting disbursement of this aid you are agreeing that you have read and understand the information provided including your rights and responsibilities as a financial aid recipient.
As calculated by the BCTC Financial Aid Office, your financial aid package may consist of Federal/State Grants, Federal Student Loans, Scholarships and/or Federal Work Study. All aid was determined by the information you provided on your FAFSA. Information about the aid programs as well as academic requirements for eligibility can be found online at www.kctcs.edu/student/financialaidscholarships. Additional student consumer information and Students Right to Know information can be found online at www.bluegrass.kctcs.edu/SDEM.aspx
You may be awarded Grants, Scholarships, Federal Work Study or Loans. Grants and Scholarships are gift aid – you do not have to pay them back. Federal Work Study and Federal Direct Loans are self-help aid. In FWS program, you have a job and earn your award. With loans, you must accept and agree to pay them back according to federal guidelines. If you are receiving any funds such as third party payment, waiver or external scholarship you must complete the Additional Resources form and return it to the financial aid office.
If you have never borrowed a student loan at BCTC and accept a Federal Student Loan, you will also need to complete the Master Promissory Note (MPN) and Entrance Counseling. Both processes may be completed online at http://studentloans.gov. BCTC will receive notification once successfully completed. Loan funds cannot be disbursed until both have been completed.
Please be prepared to pay for books and supplies using resources other than financial aid. However, because aid disbursement cannot occur until approximately 3 - 4 weeks into the semester, the BCTC Bookstore will allow students to purchase books and supplies on credit, if you have enough “anticipated” aid for the semester. This is for a limited time.
When charging books from the BCTC Bookstore, the following is a general agreement between student and KCTCS:
I (the student) understand that I am personally responsible for payment of all my bookstore charges in the event that my grant/scholarship/loan is revoked or does not cover the entire balance of my charges. I accept full responsibility for the repayment of my charges. I acknowledge that KCTCS will pursue collection of all outstanding accounts pursuant to its Business Procedures. Further, I acknowledge if my account becomes delinquent KCTCS may refer it to outside agencies for collection with the referral being subject to additional fees and costs.
I also understand that my purchases are subject to the established refund policies and guidelines of the bookstore. Further, I acknowledge and hereby grant the college the right to apply any financial aid I may receive toward the payment of this note, including but not limited to PELL, SEOG, external or institutional scholarships, and/or student loans.
The Financial Aid Office disburses aid generally once a week usually over the weekend to your student account. The disbursement process will begin after the Financial Aid Census date for each semester. The disbursement date represents the earliest date funds can be applied to your account in Student Billing. The Financial Aid Office cannot guarantee the arrival date or disbursement date of funds.
Students who have multiple start dates within a semester cannot receive financial aid under most programs until the class(es) has started. Financial Aid programs cannot be paid until the student’s attendance in class has been verified. Students whose enrollment changes as a new term/semester begins will have their financial aid adjusted to reflect any changes made. Financial Aid may be reduced and/or canceled if the student fails to take all of the classes for which they enroll.
In order to continue eligibility for Federal and State aid, you are expected to make Satisfactory Academic Progress (SAP) toward graduation. Federal and State Financial Aid funds will not be disbursed until you have successfully been evaluated for SAP. Failure to meet SAP will result in your aid being canceled for the current academic year. Additional information regarding SAP is available at the Financial Aid Office or can be found online at the KCTCS website.
A student who totally withdraws, ceases to attend classes or receives all failing grades (E, F, W, or Z) will be subject to the Return to Title IV policy. Federal Aid will be returned based on last date of attendance. A student whose attendance is documented by the instructor past the 60% mark of the semester will not be subject to the Return to Title IV Policy. Additional information regarding R2T4 is available at the Financial Aid Office or can be found online at the KCTCS website.
Please contact the BCTC Financial Aid Office at (855) 246-2477 if you have any questions about your awards or the aid process.