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BCTC Facilities Maintenance Action Plan

Mission Statement

The maintenance department of Bluegrass Community and Technical College will provide support services for the purpose of maintaining a well functioning and safe facility that is conducive to a quality learning and work environment for all who come in contact with the college. The maintenance department will conduct all its business in a manner that is integral to the overall mission of the community college and provide assistance to all who require the services of the maintenance department.

Goals

  • Professionally maintain all BCTC facilities.
  • Maintain a high rate of employee retention through team based organization.
  • Continuing employee education through site based training.
  • Maintain all facilities to the highest standard.
  • Adherence to the highest standards of safety.

Maintenance Staff

  • The maintenance department will be staffed by two (2) maintenance mechanics, four (4) assistant supervisors, four (4) maintenance workers and one (1) full- time Director of Maintenance and Operations.
  • Maintenance staff will be distributed among all 6 campuses according to need.

Maintenance Staff Responsibilities

  • Performs maintenance repairs on BCTC facilities and equipment, including HVAC, plumbing, electrical, carpentry and vehicle maintenance.
  • Performs daily operations including moving furniture, equipment, setting up rooms for special events and meetings.
  • Remains on call 24/7
  • Performs safety inspections as needed and quickly responds to any safety issues.
  • Responsible for locking and unlocking the facilities each day.
  • Any other duties as assigned by the Director.

M&O Supervisor Responsibilities

  • Coordinates the overall management of the facilities regarding maintenance and housekeeping for multiple campuses.
  • Plans, schedules and manages any minor renovation projects.
  • Responsible for the completion of all special projects assigned by the Vice President for Finance and Administration.
  • Completes annual PPE's for maintenance and housekeeping staff.
  • Performs safety inspections as needed and quickly responds to any safety issues.
  • Performs routine building inspections for maintenance and housekeeping issues.
  • Maintains M&O annual budgets.
  • Responsible for completing any M&O related paperwork.
  • Inspects work of employee's, handles disciplinary issues and training of employee's under his supervision.

Assistant Supervisor Responsibilities

  • Assists M&O Director in supervising staff.
  • Maintains M&O work order and PM database.
  • Responds to any faculty, staff and student concerns in the absence of the Director.
  • Orders supplies for maintenance as needed.
  • Performs maintenance repairs on BCTC facilities and equipment including HVAC, plumbing, electrical, carpentry and vehicle maintenance.
  • Performs daily operations including moving furniture, equipment, setting up rooms for special events and meetings.
  • Performs daily mail run and runs errands to pick up and deliver supplies.
  • Remains on call 24/7
  • Performs safety inspections as needed and quickly responds to any safety issues.
  • Responsible for locking and unlocking the facilities each day.
  • Any other duties assigned by the Director.

M&O Work Order Requests

  • Any work order requests from faculty, staff or students should be submitted via the M&O work order system.
  • The M&O work order program is a Web based program and is accessible from any computer at https://legacy.bluegrass.kctcs.edu/ites/, by using individual e-mail credentials to log into the system.
  • M&O will respond to individual work requests within two (2) business days, unless a specific date is indicated that the work is to be done. Most jobs should be completed within two (2) weeks unless there are extenuating circumstances.

Emergency Calls

  • For work requests that require immediate attention, contact the M&O office at extension 56512 for Cooper Campus or 56740 for Leestown Campus.
  • Any emergency calls concerning police, fire or ambulance service should be to 911.
  • After hours phone numbers:
    • Michael Ball (859) 509-4556

Preventative Maintenance Program

  • The M&O department currently has a preventative maintenance program in place to aid in maintaining all equipment associated with BCTC facilities.
  • The PM program is a Microsoft Access based program.
  • The PM program is executed on a monthly basis.
  • All PM's are recorded in the data base for proper record keeping.
  • On the Leestown, Danville and Lawrenceburg campuses all PM'S are handled by a state contract with A&A Mechanical.

Contracted Items

  • The M&O department strives to complete as much work in-house as possible, but there are some items that must be contracted out for:
    • HVAC (by KCTCS contractor, A&A Inc.).
    • Any electrical work requiring a licensed electrician.
    • Any plumbing, mechanical or building renovations requiring a licensed contractor.
    • Any work that is beyond the scope of the M&O department, i.e., too large of a job or requiring expertise in an area that M&O does not have.

M&O Work Schedule

The maintenance department is open Monday through Friday 6:00 a.m. until the last class has dismissed, normally 10:00 p.m. but does change according to the class schedule.