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Academics Calendar

2011-2012 Academics Leadership Team (ALT) Calendar

Beginning-of-Term Activities

  • Registration-open/close classes
  • Full and part-time faculty contracts
  • Overloads (internal/external)
  • Syllabi submitted to central drive file
  • New part-time faculty credentials check
  • Work-study/work-ships/tutors assigned
  • Faculty Vacation Planning Sheet completed

End-of-Term Activities

  • Student evaluation of instruction
  • Distribution of part-time results to coordinators
  • Distribution of full-time results to Assistant Dean for review and filing
  • Faculty terminating submit letter of resignation to President Julian with copy to Assistant Dean, Dean, and Vice President (three-months notice needed)

August

Finish Summer II (see end-of-term checklist)
Begin Fall semester checklist
Post meeting schedules (e.g., division meetings and advisory committee meetings); copy to Dean

  • Aug. 8: College-wide Kick-off and Division meetings
  • Aug. 8: Faculty Council meeting 3:00p.m.-5:00p.m., Cooper Campus
  • Aug. 9: New Faculty Orientation 8:30a.m.-4:00p.m., Leestown Campus Boardroom
  • Aug. 10: Academics Leadership Team Meeting 10:00a.m.-4:30p.m., Leestown Campus Boardroom
  • Aug. 11: New Program Coordinator Orientation 8:30a.m.-12:30p.m., Leestown Campus M-122
  • Aug. 11: Program Coordinator Orientation 12:30p.m.-4:30p.m., Leestown Campus M-122
  • Aug. 12: Classes open for late registration (8/22-23) due to Luv Robertson by Noon
  • Aug. 15: Adjunct Faculty Orientation 5:30p.m., Cooper OB 230; 6:30p.m. Coffee, AT Lobby
  • Aug. 16: Cancellation of Classes 10:00a.m.-noon, Cooper Campus OB 305
  • Aug. 17: Class work begins
  • Aug. 17-23: Registration - Add/Drop continues; tuition due at the time of Registration
  • Aug. 19: Ombud Orientation, 9:00a.m.-11:00a.m. Leestown Campus M-129
  • Aug. 19: Last day to enter an organized class without instructor permission
  • Aug. 22-23: Registration continues only for faculty-approved classes

September

Meetings to discuss course schedule process and data

  • Sept. 2: Faculty Council meeting 1:30p.m.-3:30p.m., Cooper Campus
  • Sept. 5: Academic Holiday (Labor Day)
  • Sept. 8: Candidates for Assistant & Associate Professor must notify President's Office of their decision on promotion
  • Sept. 9: Final Fall PeopleSoft course updates complete
  • Sept. 9: PPE Planning due to Assistant Deans consistent with ALT guidelines for 10-month faculty and ALT guidelines for 12-month faculty
  • Sept. 13: ALT creates and distributes Summer 2012 “Course Schedule Priorities”
  • Sept. 16: Division meetings
  • Sept. 20: Classes open for Fall II late registration (10/12-13) due to Luv Robertson by Noon
  • Sept. 23: Candidates for Full Professor must notify President Julian by letter if they decline the opportunity to go up for promotion
  • Sept. 30: Fifth Friday
  • Sept. 30: All Fall syllabi are to be filed on the server
  • Sept. 30: Faculty Council meeting 1:30p.m.-3:30p.m., Leestown Campus

October

Coordinators complete/delegate classroom observations

  • Oct. 1-Nov. 11 : Priority registration for Spring 2012 semester for currently enrolled students
  • Oct. 3: All candidates submit list of names of individuals to write letters of evaluation to President’s Office
  • Oct. 5: Cancellation of classes for Fall II due to low enrollment
  • Oct. 6-9: Academic Holidays (Thursday-Sunday Fall Break)
  • Oct. 7: Summer class schedules due to Registrar’s Office
  • Oct. 7: Spring 2012 textbook orders due to Barnes and Noble
  • Oct. 10: Fall II classes begin
  • Oct. 12-13: Fall II registration continues only for faculty-approved classes
  • Oct. 14: Final updates to Spring 2012 class schedules due to Registrar’s Office
  • Oct. 21: Division meetings
  • Oct. 21: All Fall II syllabi are to be filed on the server
  • Oct.30-Nov. 11 : Student evaluation of instruction for semester-long courses

November

  • Nov. 4: Faculty Council meeting 1:30p.m.-3:30p.m., Cooper Campus
  • Nov. 4: President Julian sends official letters to solicit internal letters of evaluation for candidates; each candidate writes letters to external individuals asking them to submit letters of recommendation to President Julian
  • Nov. 7: Division Assistant Dean Search Committees named and charged
  • Nov. 7: ALT creates and distributes Fall 2012 “Course Schedule Priorities”
  • Nov. 18: Sabbatical leave requests due to Assistant Deans
  • Nov. 18: Division meetings
  • Nov. 22: Classes open for Spring late registration (1/12-13) due to Luv Robertson by Noon
  • Nov. 22: Requests and recommendations for sabbatical due to Dean
  • Nov. 23-26: Academic Holidays (Wednesday-Saturday Thanksgiving Break
  • Nov. 29: Assistant Deans and Deans discuss sabbatical requests with ALT

December

  • Dec. 1-12: Supervisors meet with staff (faculty as needed) for mid-year review
  • Dec. 2: Faculty Council meeting 1:30p.m.-3:30p.m., Leestown Campus
  • Dec. 3: End of class work
  • Dec. 4-10: Final Examinations
  • Dec. 5: Division forwards at least two names (with strengths and weaknesses) of Assistant Dean finalists for interviews
  • Dec. 9: Fall 2012 class schedules due to Registrar’s Office
  • Dec. 12: Technical program coordinators submit Level I Program Health Reviews to Assistant Deans and Deans
  • Dec. 16: End-of-semester checklist completed
  • Dec. 17-Jan. 2: College Closed

January

Beginning-of-semester checklist completed

  • Jan. 5: Faculty Council meeting 1:00p.m.-3:00p.m., Leestown Campus
  • Jan. 6: Cancellation of Classes 9:00a.m.-Noon, Cooper Campus OB 210
  • Jan. 6: Letters of evaluation for Full Professor due in President’s Office
  • Jan. 8: Class work begins
  • Jan. 9-13: Registration - Add/Drop continues; tuition due at the time of Registration
  • Jan. 9: President’s Office notifies Assistant Deans about letters of evaluation for Full Professors not yet received
  • Jan. 10: New Assistant Deans announced by President Julian
  • Jan. 12: Letters of evaluation for Associate Professor due in President’s Office
  • Jan. 12: List of names of members of College Advisory Committee on Promotion due in KCTCS Systems Office
  • Jan. 12-13: Registration continues only for faculty-approved classes
  • Jan. 16: Deans submit Level I Program Health Reviews to Vice President
  • Jan. 16: Academic Holiday (Martin Luther King Jr. Day)
  • Jan. 17: Initiate update of 2011-12 college catalog/student handbook
  • Jan. 20: Division meetings
  • Jan. 20: PRNs for Full Professor due in President’s Office by 3:30p.m.
  • Jan. 20: Letters of evaluation for Assistant Professors due in President’s Office
  • Jan. 23: President’s Office notifies Assistant Deans about letters of evaluation for Associate Professors not yet received
  • Jan. 23: PRNs for Associate Professor due in President’s Office by 3:30p.m.
  • Jan. 24: President’s Office notifies Assistant Deans about letters of evaluation for Assistant Professors not yet received
  • Jan. 27: Final Spring PeopleSoft course updates complete
  • Jan. 27: PRNs for Assistant Professor due in President’s Office by 3:30p.m.
  • Jan. 30: Vice President submits Level I Program Health Reviews to President Julian

February

  • Feb. 3: Faculty Council meeting 1:30-3:30, Cooper Campus
  • Feb. 3: Vice President announces required Level II Program Health Reviews to affected Program Coordinators, ALT, President Julian, and Faculty Council
  • Feb. 7: ALT initiates 2012-13 reassignment update and application process
  • Feb. 10: Final updates to Summer class schedules due to Registrar’s Office
  • Feb. 17: Division meetings
  • Feb. 17: Vice President and Deans of Academics meet with Chair of College Advisory Committee on Promotion
  • Feb. 17: All Spring syllabi are to be filed on the server
  • Feb. 20: Academic Holiday (President’s Day)
  • Feb. 21: Classes open for Spring II late registration (3/8-9) due to Luv Robertson by Noon
  • Feb. 24: Final date for College Advisory Committee on Promotion to submit recommendations on full level to President Julian for her review
  • Feb. 25: “Changing Classroom Cultures” Conference

March

Solicit input from faculty for two-year and four-year review
Supervisors meet with staff for year-end PPE evaluation

  • Mar. 1- Apr. 13: Priority registration for Summer/Fall 2012 for currently enrolled students
  • Mar. 1 : Faculty PPEs due to Assistant Deans
  • Mar. 2 : Final date for College Advisory Committee on Promotion to submit recommendations on Associate level promotions to President Julian for her review
  • Mar. 2 : Faculty Council meeting 1:30-3:30, Leestown Campus
  • Mar. 7 : Spring II classes begin
  • Mar. 8-9 : Spring II registration continues only for faculty-approved classes
  • Mar. 9 : Final updates to Fall 2012 class schedules due to Registrar’s Office
  • Mar. 9 : Final date for College Advisory Committee on Promotion to submit recommendations on Assistant level promotions to President Julian for her review
  • Mar. 12-18 : Academic Holidays (Monday-Sunday Spring Break)
  • Mar. 16 : Recommendations sent to KCTCS Chancellor from President Julian, either affirmative or negative, regarding promotions in rank for Professor and Associate Professor; individuals being promoted to Professor notified by President Julian
  • Mar. 18 : Individuals being promoted to rank of Associate Professor notified and copy of letter sent to KCTCS Chancellor’s Office
  • Mar. 23 : New Program Coordinator Orientation 8:30-12:30, Leestown Campus M-122
  • Mar. 23 : Materials concerning promotion in rank due in KCTCS Chancellor’s Office (PRNs)
  • Mar. 23 : Division meetings
  • Mar. 23 : All Spring II syllabi are to be filed on the server
  • Mar. 23 : Textbooks for Summer 2012 due to Barnes and Noble Bookstore
  • Mar. 30 : Fifth Friday
  • Mar. 30 : Program Coordinators, faculty, and Assistant Deans submit actions plan in response to Level II Program Health Review to Deans and Vice President

April

Prepare/check list faculty eligible for promotion
Faculty two-year and four-year reviews
End-of-semester checklist
Checklist for summer sessions

  • Apr. 2-13: Student evaluation of instruction
  • Apr. 3: Carnegie Professor of the Year Nominations Considered
  • Apr. 3: ALT Chair Academy Nominations Considered
  • Apr. 3: ALT creates and distributes Spring 2013 “Course Schedule Priorities”
  • Apr. 3: ALT identifies summer Assistant Dean assignments
  • Apr. 5: Annual faculty evaluation process completed by Assistant Deans and Deans
  • Apr. 5: Textbooks for Fall 2012 semester due to Barnes and Noble Bookstore
  • Apr. 6-8: Academic Holidays (Friday-Sunday Good Friday)
  • Apr. 10: Academics Budgets Swept
  • Apr. 13: Faculty Council meeting 1:30-3:30, Cooper Campus
  • Apr. 16: Application for Merit Bonus due to Luv Robertson
  • Apr. 19: Special ALT: Faculty Merit Bonus
  • Apr. 27: Program Coordinator Orientation 8:00-11:30, Leestown Campus TBA
  • Apr. 27: Division meetings
  • Apr. 28: End of class work
  • Apr. 29: Final exams

May

  • May 1: Letters for local promotions—Assistant Rank and Term Contract Faculty (all ranks) due to KCTCS Chancellor’s Office
  • May 6: Graduation at the Kentucky Horse Park
  • May 7: Assistant Dean Submits Summer/Fall Course Schedule Contingency Plans to Dean
  • May 7: Faculty Council meeting 1:00-3:00, Cooper Campus
  • May 14: Spring 2013 class schedules due to Registrar’s Office