Frequently Asked Questions

How long do I have to complete a Cost Share Transfer (Journal Entry)?

You will have 90 days after the expense is posted to the General Ledger. Please click here to read the updated Business Procedure for Cost Share Transfers.

What kind of documentation do I need to submit with my journal entry for processing?

A copy of the invoice, or timesheet and proof of where the charge originally hit (budget report…etc).

Why can't I use 0508 as an account code?

0508 is the overall rollup number to designate that an account is a current expense. Each expense needs to have a 5 digit account code to designate what type of expense it is.

When do I use the BA6 (Journal Entry Form) and when do I use the BCTC Budget Transfer form?

If you are moving the budget from one chartstring to another to cover an overage or plan for future purchases, this is a Budget Transfer.

If you are moving a specific expense from one chartstring to another, this is a Journal Entry.

Where can I find the BCTC Budget Transfer form or the Journal Entry form?

You can find both of these on the forms page under the Budget Page of the BCTC Website.