A check request may be used when requesting payments for authorized goods or services that were not ordered through the normal purchase requisition process or on a KCTCS ProCard.
When submitting a check request for payment, a Check Request (BA1) and BA8 must be completed and forwarded to Amy Spears at the Leestown Campus. It will then be processed and forwarded on to KCTCS for payment.
Please keep in mind that KCTCS needs the request no less than 10 days prior to requiring the check.
* A procard should be used to pay for these goods and services. If a check request is submitted for one of these commodities, the requester must indicate on the check request that the vendor will not accept the procurement card.
** A Level III procard may be used for these services if permitted by BP 4.2.1.E
For payments of service or maintenance a KCTCS requisition is the primary method of payment. Exception may be allowed using a procard if prior approval is granted by KCTCS Purchasing. For instructions on commodities not listed above, see BP 4.3.
When submitting a check request for meeting rooms, meals, and refreshments, Form BA50 needs to be attached. Meals require "sign in sheet", not just a list of attendees. For addtional information regarding the BA50, see the instruction sheet , BP 1.13 and BP 1.14.