BCTC adheres to KCTCS B.P. 4.2.6.
An employee reimbursement may be used to reimburse an employee for out-of-pocket expenses that are not travel related and for which a ProCard cannot be used. When requesting reimbursement, an Employee Reimbursement form (BA2) must be completed and forwarded to Amy Spears at the Leestown Campus. It will then be processed and forwarded on to KCTCS for payment.
When submitting an employee reimbursement for meeting rooms, meals, and refreshments, Form BA50 needs to be attached. For additional information regarding the BA50, see the instruction sheet, B.P. 1.13 and B.P. 1.14.
System office approval must be obtained for employee reimbursements for individual memberships. A copy must be included when submitting paperwork for reimbursement.