This is a phrase commonly used in BCTC's Purchasing Department in reference to BCTC processing documents and supporting documentation required under a given circumstance. For example, a "disbursement packet" must contain all of the following:
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If you accidentally lose the original receipt:
In the case of a first violation, you will receive a written notification (email or letter) describing the violation.
For a second violation, you will be suspended from using a ProCard for 30 days.
For a third violation, you will lose privileges to use a ProCard.
NOTE: Depending on seriousness of the violation, disciplinary action may also include immediate account termination and/or suspension or termination of employment with BCTC/KCTCS.
If a vendor does not accept a ProCard, you should:
A custodial cardholder is an employee who receives a ProCard and will be allowing other employee's to use the card.
A cardholder is an employee who receives a ProCard and will be the only person using the card.
A custodial card user is an employee who has been given permission by the custodial cardholder to use his/her card.
A ProCard violation can be issued for any non-compliance with BCTC/KCTCS policy and procedure related to the use of ProCards, including, but not limited to: