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Refund Policy

Refund Schedule*

Please refer to the Academic Calendar.

*Whether or not the student attends the class(es) for which he/she registered.

No registration charges/fees will be refunded to students who withdraw after the end of the fourth week of classes regardless of when class attendance ended.

Refund Policy

Photo of Student at Cooper CampusIn order to receive a tuition refund, a student must officially withdraw within the refund period listed above.  Official withdraw (also known as “drop” or “dropping a course”) is defined as completing a Withdrawal Form with the Record’s Office in accordance to instructions listed on the form.  NOTE:  Telephone calls and/or emails that you are dropping the course are not acceptable.  It is the responsibility of the student to initiate and complete the course withdraw process and to understand the result of withdrawing from a course(s), i.e., graduation requirements, student financial aid, scholarship eligibility and awards.

Refunds for sessions different from those listed above are prorated according to the session in proportion to the traditional 16-week session.  A session is defined as an enrollment period within an academic term.  An academic term (fall, spring, or summer) may have a number of sessions running concurrently – 16, 8, or 4 week.

KCTCS Easy Refund Program

KCTCS now offers you the option of receiving your financial aid and tuition refunds by direct deposit through the KCTCS Easy Refund Program. Of course you still have the option of having your refund sent to your bank account or of receiving a paper check.

The KCTCS Easy Refund Program is in partnership with Higher One, a financial services and payment company focused exclusively on higher education, to distribute financial aid and tuition refunds to students. Higher One will offer a OneAccount checking account to each student. The OneAccount is optional and requires no minimum balance, no monthly fee, and is FDIC insured.

What you need to do

Bank cards will be mailed to your current address. If you choose to receive your refund via direct deposit, you'll need to activate the card. Once the card is activated, you'll get your refund the same day it's released by KCTCS.

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