Click here to view the 2014 Kentucky Ad Astra Summit Agenda, which was held at Elizabethtown Community & Technical College.  Session descriptions, presentations and handouts are available below:

 

7.5.11 Calendar Update

Presenter:  Emily Hollinger, Ad Astra Information Systems

Session Description:   Starting in Version 7.5.11, the Scheduling Grids have been redesigned and rejuvenated.  New features include color-coding, drag/drop editing and printing.  Take a sneak peek at the new bells and whistles coming your way!

 

 Academic Basics: Optimizer Preference Setup, Pushback

Presenter: Amber Moreland, Kentucky Community & Technical College System

Session Description: Beginner basics on setting preferences, optimizing, and pushing data back into the Student Information System. A demonstration on how preferences work and react in the sandbox will be reviewed. 

 

Academic Scheduling / Q&A

Presenter:  Jessica Steenbergen, Western Kentucky University

Session Description:  The session will cover the importance of scheduling preferences, utilization of space and optimization. There will also be time at the end of the presentation to have a Q&A discussion regarding academic scheduling issues.

 

Academic Workshop

Presenters:   Leslie Sidwell, Trine University

                   Dr.Tony Honeycutt, Somerset Community College

                   Jessica Steenbergen, Western Kentucky University

                   Laura Kelley, Ad Astra Information Systems

Session Description: This workshop will allow attendees to ask specific questions and find answers to questions they have about the Academic Scheduling, Strategic Solutions and Platinum Analytics. Find out the benefits of using these tools and how you can implement them on your campus. All levels of experience are welcome.

 

Analytics and the Future of Academic Scheduling

Presenter:  Laura Kelley, Ad Astra Information Systems

Session Description:  Join us to see upcoming features and functionality, including predictive program analysis, simulated registration, sectioning, program templates and the academic planner. Plus, learn about the exciting ideas Ad Astra is dreaming about for future development based on the trends in higher education.

 

Clearer Pathways to Completion

Presenter:  Laura Kelley, Ad Astra Information Systems

Session Description:  Learn how Ad Astra’s Platinum Analytics engine has been leveraged to improve students’ and advisors’ course selections and improve degree completion rates. The Student Roadmap Communication Toolkit can be used stand-alone or with other planner tools on the market, which primarily focus on modeling section schedules for students (not course selection). In all cases, our toolkit can nudge students to make better, more predictable course selection decisions that are critical to improving velocity to completion.

 

Conflict-Free Exam Scheduling

Presenter:  Jenny Hulsen, Ad Astra Information Systems

Session Description:  Astra Schedule users can set preferences for and schedule exams using a standard translation table. In this session, we will review the exam scheduling process and settings to ensure a successful exam session.

 

Equipment and Services

Presenter:  Emily Hollinger, Ad Astra Information Systems

Session Description:  It’s no surprise that equipment and services are frequently booked with events on campus…People need all types of items! Learn how to set up your equipment and standalone or related services for event scheduling. We’ll review the process for scheduling these resources, and we’ll briefly touch on how the right people are notified when a resource is scheduled.

 

Event Requesting and Workflow

Presenter:  Emily Hollinger, Ad Astra Information Systems

Session Description:  Creating and editing Event Request Templates to match your school’s wants and needs.  Creating roles, approval and resources groups to manage the event approval process. We will also cover which emails get sent and when along with best practices on how to set up notification preferences.

 

Events Basics

Presenters:  Keith Johnson and Carla Davis, Elizabethtown Community & Technical College

Saddle up!  Gallop before you run.  This “race” will take you through ECTC’s scheduling journey and the organizational changes that are necessary to improve the scheduling process.  We will “gallop” through our scheduling process of events, including vehicles, to showcase the positives and negatives of managing events in a centralized and decentralized environment.  We will discuss our use of regions, activity calendars, search filters, and reporting in our “run” for the finish line.

 

Events Workshop

Presenters:  Melinda Holbrook, Kentucky Community  & Technical College System

                  Emily Hollinger, Ad Astra Information Systems

Session Description: This workshop will allow attendees to ask specific questions and find answers to questions they have about the event scheduling process in Astra Schedule. Attendees are encouraged to bring a list of questions they would like answered or processes they would like demonstrated on how to accomplish tasks in Astra Schedule. Questions about event templates, approver groups, security, calendars, people or customers are welcomed. All levels of experience are welcome. This will be a hands on workshop in a computer lab so please make sure you know how to access your version of Astra Schedule.  Due to limited seating, this workshop will be offered on a first-come, first-served basis.  Registration is required on the Breakout Session Survey. 

 

Setting the Pace with Security

Presenter:  Lora Woods, Kentucky Community & Technical College System

Session Description:  This session is designed for Astra Schedule users who also manage security for their institution. Topics to be discussed include default and custom roles,role permissions, developing a needs assessment and hierarchy, and security FAQ's. 

 

Usage Policies, Effective Dating, and Room Partitions, Oh My!

Presenter:  Jenny Hulsen, Ad Astra Information Systems

Session Description:  The room record is capable of more than what you thought!  Come to this session to find out about room resources, usage policies, exceptions, effective dating, and room partitioning.  You’ll be amazed at what can be accomplished.

 

Utilizing Astra Schedule for Facility Usage and Other Departments on WKU Campus

Presenter:  Doris Settle, Western Kentucky University

Session Description:  This session will explain how WKU utilizes the information contained in the ASTRA database. Since updating ASTRA to contain all the rooms, auditoriums, offices, hallways and more into ASTRA, WKU is able to report in detail what is on the main campus and extended campuses. Each year we report to the CPE the building and room files using this information. Many departments including food services, parking and maintenance, utilizes ASTRA reports to determine the events on campus and how they can be better prepared for it. 

 

The Winner’s Circle of Event Management

Presenters:  Shirley Engle, Hazard Community and Technical College; and Melinda Holbrook, Kentucky Community and Technical College System

Session Description:  This session is designed for users who already have experience with event creation and customer setup. Learn how to use Astra schedule to set up approver groups to manage “owned” rooms, event request templates through centralized or decentralized scheduling, scheduling and activity calendars, and the security that goes behind all of these features.