Some sponsored projects require KCTCS to participate to some extent in the total cost of the project. Cost sharing or matching represents the use of institutional funds to supplement project costs not borne by the sponsoring agency. The cost share commitment must be included on the Internal Approval Form (GC2) and approved by the KCTCS Chancellor’s Office and College President.
The practice of KCTCS is to make a cost sharing commitment only when required by the sponsor or when a competitive nature of an award exists.
Accurate records must be maintained by the College to verify that committed funds have been provided through the use of other resources. These records must be auditable as they may be reviewed by internal and external auditors and sponsor representatives. Cost sharing expenditures are identified in one of two ways:
Normally cost share or matching expenses are provided through College or Systems Office funds (fund 01), but sometimes the cost share commitment may come from a gift (fund 11) account.
In rare circumstances, the cost sharing is provided through another project/grant account. This is only allowable if approved by both sponsors. Note that federal funds may not be used as cost sharing on other federal funds.