FAQ Page - Verification

FAFSA Verification

The completion of the Verification process is not optional and must be completed before any financial aid awards will be offered. The failure to submit verification in a timely manner may delay disbursements and could exempt a student from utilizing bookstore charge dates. Below are some FAQs that may assist you in understanding the verification process.


What is verification?

The process of documenting the information you provided on the FAFSA is called "verification." If your application is selected for verification and you do not provide the documents requested on time, you will not receive federal student aid, and you might not receive aid from other nonfederal sources.

Why was I selected for verification?

  • You may have been selected randomly by the Department of Education
  • The submitted FAFSA application has incomplete data
  • The data on the FAFSA application appears to contradict itself
  • The FAFSA application has estimated information (i.e. tax information entered before filing with IRS).

Being selected for Verification does not mean that you have done anything wrong. This is a process that is required by the Department of Education in order to receive Title IV funds.

How am I notified that I was selected for verification?

Your Student Aid Report (SAR), sent by the Department of Education after your FAFSA has been processed will let you know if you have been selected for Verification. This information will also appear on the "Tasks" and "To Do List" section of your BCTC student self service account.

To view a copy of your SAR, login to your FAFSA at fafsa.ed.gov.

Where do I find my verification forms?

Verification worksheets are available in your student self service account. Verification worksheets can only be completed online.  In your student self-service account click on the "Tasks" tile and choose the "17-18 Financial Aid Issue" item. 

How do I submit my verification forms?

Students electronically sign and submit verification worksheets. If you are required to complete other forms or submit tax information you may do so by uploading directly to your student portal or by one of the following:

In person (Cooper Campus) or USPS mail

Office of Student Financial Aid
Cooper Drive Campus
470 Cooper Dr.
121 Oswald Bldg.
Lexington, KY 40506-0235

In Person (Leestown Campus)

164 Opportunity Way, Building C in the OneStop

In Person (Newtown Campus)

500 Newtown Pike, Classroom Bldg, Suite 103

Email: bluegrass-financialaid@kctcs.edu

Fax: (859) 246-4698

What is the IRS Data Retrieval Tool?

Please note that the IRS Data Retrieval Tool is currently unavailable for the 2017-2018 FAFSA.  It is expected this will be available for the 2018-2019 FAFSA.

The IRS Data Retrieval Tool imports your tax information into your FAFSA. This is the fastest way to complete your Verification of tax information.  If you are not eligible to use the IRS Data Retrieval Tool, you must submit a copy of your Tax Return Transcript. NOTE: For the 2017-2018 FAFSA you may submit a SIGNED copy of your (or your parents) 2015 Federal Tax Return. 

There are several situations in which you will not be given the option to use the IRS Data Retrieval Tool. These include:

  • The IRS Data Retrieval Tool is not available for use yet. (Typically, the IRS Data Retrieval Tool becomes available for use in early February.)
  • You indicated that you will file or are not going to file a federal income tax return. (You will be given the option to use the IRS Data Retrieval Tool only if you indicate that you have already completed your federal income tax return.)
  • You are not eligible to use the IRS Data Retrieval Tool.
  • You do not have a valid Social Security Number.

How do I order a Tax Return Transcript?

You can request a Federal Tax Transcript online at www.irs.gov or by calling 1-800-908-9946. You will need your social security number, date of birth, EXACT Street Address as used on the tax return and your Postal Zip Code. Please note that depending on the time of year, tax transcripts can take up to eight weeks to process.

What do I do if I receive a missing information letter?

A missing information letter is sent to students who have turned in paperwork but information is still needed to complete the verification process. You should read the documents carefully and submit the requested information immediately.

What are "discrepancies" and "corrections"?

After all required documents are submitted, the Financial Aid Office will compare them to your FAFSA. Any conflicting information, or "discrepancy", must be corrected to complete your file. A counselor will make changes, or "corrections", to your FAFSA information and send it back to the Department of Education for re-processing.

How long does the verification process take?

Verification processing time is unique with each student. During peak times the process may take several weeks. To expedite the process, you should read and complete your forms carefully and submit all requested documents in a timely manner.

I completed Verification at another KCTCS school, do I still need to complete at BCTC?

Yes. If your FAFSA was selected for Verification, you must complete the process with each institution you attend. Verification does not transfer with you. Also, you must ensure that BCTC's school code (005244) is on your FAFSA.