Cardholder Responsibilities

Cardholder responsibilities

ProCard cardholders are responsible for the following:

  • Complying with BCTC/KCTCS Business Procedures, including BP 4.2 Procurement Card.
  • Completing ProCard Training prior to using a ProCard.
  • Verifying availability of budgeted funds prior to using the ProCard.
  • Ensuring no sales tax is paid on purchases.
  • Adhering to the single item limit of less than $500.
  • Adhering to the total transaction limit of less than $5,000.
  • Obtaining proper supporting documentation and required signatures for transactions.
  • Completing proper paperwork for processing ProCard statements.
  • Obtaining required signatures on ProCard statements.
    • Cardholder, supervisor and employee who performs edits must sign the monthly ProCard statement.
  • Adhering to the due date schedule for processing ProCard statements.

BCTC/KCTCS may terminate the cardholder s right to use the ProCard at any time for any reason.

Supervisors of cardholders are responsible to carefully review each transaction to ensure compliance and validity.