Terms to Know

Terms to Know


Adding a class to your schedule.


When all required documents have been received and an acceptance letter has been mailed to the student.


An advisor is usually someone from advising or from a specific department (usually the department from the area you are interested in majoring in) who will help students select classes and make sure that they are on track for graduation with the degree desired. They will also help with any academic problems students may encounter.


People who have graduated from the institution


When a student completes the application

Area Technology

A high school student that is enrolled in a technology program.

Articulation Agreement

Transfer Agreements which guarantees that courses within a specific major will transfer.

Associate Degree

The Associate Degree is granted upon completion of a program of at least two, but less than four years of college work. Associate of Arts and Associate of Science degrees are conferred upon students who successfully complete programs designed for transfer to a senior college. The Associate Degree requires completion of a minimum of 60 credit hours, exclusive of physical education activity courses or military science courses, with a cumulative GPA of 2.0 ("C" Average).


A student who does not want to receive credit in a course. A student who audits a course usually cannot ask or petition the institution at a later date to obtain college credit for the audited course.

Bachelor's Degree

This is the undergraduate degree offered by four-year colleges and universities.

BCTC Blue+

A joint transfer program between BCTC and the University of Kentucky.

BCTC Colonel

A joint transfer program between BCTC and Eastern Kentucky University.

BCTC Green and Gold

A joint transfer program between BCTC and Kentucky State University.

Block Transfer

Block transfer is the process of getting your coursework transferred in “blocks” or groups. This is much easier than having to have each course evaluated individually for transfer. BCTC participates in a General Education Transfer Agreement with other colleges and universities in Kentucky, so BCTC’s A.A. or A.S. degree automatically fulfills the general education requirements for transfer (as a block) to any public four-year university in the state of Kentucky.

It is also possible to transfer smaller blocks of courses, not just the A.A. or A.S. degree coursework. Your advisor or BCTC’s Transfer Center can help you with this.

Bulletin or Catalog

A publication from an institution that contains detailed college information including policies, procedures, curriculum, etc.

Certificate Program

Certificate programs give students entry-level skills in the workplace and may qualify them to take licensure or other examinations in certain fields of work. A certificate can be earned in as little as one semester, depending on the program. They prepare students to work at the skill levels expected in an occupation in the local economy.

Certificate coursework includes at least one general education course. Certificate work may also be counted toward a diploma or associate degree in the same or a similar field.


A commuter is a student who lives off-campus and drives to class or commutes.

Completer Degrees

Allows a student with an associate degree in any area to finish a bachelor's degree in a general area of study within a similar time frame.

Concurrent Enrollment

A student can enroll and attend two educational institutions at the same time provided that certain criteria are met. For example, a student at UK can also take classes and be enrolled at BCTC.

CONNECTIONS Peer Mentoring Program

A peer mentoring program that connects BCTC students with students at 4-year colleges that have been through the transfer process.


A person who is here to help with different areas of a student's academic, personal, and career choices.

Course Equivalency

The equivalency for a course at another institution.

Credit Hours

Courses taken in college are measured in terms of credit hours. To earn one credit hour, a student must attend a class for one classroom hour (usually 50 minutes) per week for the whole semester (usually 16 weeks). Classes are offered in 1-5 credit hour increments with the most common being 3 hours.

Currently Enrolled

Taking classes in the current semester


A curriculum is composed of those classes prescribed or outlined by an institution for completion of a program of study leading to a degree or certificate.

Degree Seeking

A student that has declared a major.

Diploma Program

A diploma program is designed to prepare students for employment in a specific technical field in one to two years.

Disability Support

Support for students with documented disabilities. This office provides help such as: extended testing times, tutoring, note taking , books on CD, and enlargements.


The process in which the Financial Aid office releases Aid to the business office in order to pay your bill.

Discrepancy (Financial Aid)

In financial aid it is when there is a different answer on the FAFSA and the Verification.

Distance Learning

“Distance learning” gives students choices about the ways they take courses—allowing them to learn even when they’re not in the same place with their instructors or classmates. Even though students may not be in the same place as the instructor, they will be able to contact him or her.

Some BCTC courses are offered online, meaning that instead of attending classes on campus, students can take them wherever they have access to a computer that can handle course requirements. These classes have deadlines and tests or papers to complete, just like other courses, and it’s important that they log on to the course and complete work regularly.

Another kind of distance course is the telecourse, in which students watch the course via television or a link on a computer. Students complete textbook assignments and submit work to their local instructor.

Students may also take course taught at another location but broadcast to their campus via closed-circuit TV. In these classes, they can talk with your instructor or classmates during the scheduled class time. To submit assignments they mail, FAX, or email their work.


Dropping a class from your schedule

DSS Testing Center

Quiet, monitored room for students that have been awarded extra time for testing

Employee ID

Issued once you become an employee or student worker. The number is the same as your Peoplesoft/Student ID.

Enroll or Register

Adding a class to your PeopleSoft account


The faculty is composed of all persons who teach classes for colleges.

FAFSA (Free Application for Federal Student Aid)

The FAFSA form is the gateway to Federal financial assistance, in the form of grants, loans, and work-study, for education beyond high school. Federal Student Aid is the largest source of the nation's student aid. Applications are available on-line and are required every year as soon after taxes are filed as possible.


The 4-digit number in which you create in order to sign your FAFSA. www.pin.ed.gov

Final Exams

These exams are usually given during the last week of classes each semester. Final exams are given on specified dates that may be different than regular class time, and are usually listed in each semester's class schedule or the instructors syllabus.

Financial Business Hold

A hold that is placed on a student's account when there is a bill that has not been paid.

Focus Areas

Students have two options in earning an AA or AS degree. They may decide on a degree in general pre-baccalaureate studies, which allows a wide choice of courses and an opportunity to explore many subject areas, or they may decide on a Focus Area, which allows them to explore one field of study in more depth. A Focus Area is not a major or a minor but is a concentration of related courses.

Focus Area requirements are 12-21 hours with at least one 200-level course or one course with appropriate prerequisites. If students plan to transfer after earning their AA or AS degrees, they may fulfill a number of their pre-major requirements by choosing a Focus Area. Obtaining a Focus Area, however, does not mean that a student has fulfilled all pre-major requirements for a four-year degree at the University of Kentucky or elsewhere. It’s important to work with an advisor or with a representative from BCTC’s Transfer Center.

Fraternities/Sororities (also called the Greek, or Panhellenic system)

Fraternities (for men) and sororities (for women) are social organizations that are active in various activities. Through a process of mutual selection, called Rush, (which takes place during a specified time), students may be offered the opportunity to "pledge" a certain fraternity or sorority.

Full-Time Student

Full-time students are currently enrolled for 12 or more hours of coursework.

General Education Requirements

General Education (or GenEd) requirements describe the core courses all students must take in order to graduate. They are an important component of a student's education. Besides specializing in a major and training for a career, students should become familiar with some of the many rapidly changing disciplines. GenEd Requirements are generally 60 hours for an AA or AS degree.

General Education Courses

General education courses lay groundwork for understanding life from a broad perspective. They include oral and written communication, the arts and humanities, the social and natural sciences, and quantitative reasoning. Typically, four-year colleges and universities want students to have explored a range of thinking in these areas before narrowing their focus to a major or career goal.

Hybrid Course

Hybrid classes - also called “Blended Learning” - are a combination of traditional and online formats. These courses use systems such as Blackboard as well as face-to-face instruction. While many BCTC hybrid classes meet one time per week on campus, instructors may experiment with hybrid offering formats. Check the Schedule of Classes to see when a hybrid class meets.

In State Residency

When a student has lived in Kentucky for at least 12 months and has not received financial support from outside the state.

Information Table

A visit from a 4-year institution where a representative will set up a table and distribute information about their institution to students.

Late Registration

The second round of registration for new and continuing students. All students must first meet with an advisor.

Letter of Good Standing

A letter provided by the college or university currently being attended by the student that shows they are able to return. Required for Visiting Students.


A major is a student's chosen field of study. It usually requires the successful completion of a specified number of credit hours.

Mandatory Placement

Mandatory placement is a policy requiring students to enroll in courses for which their ACT scores or the COMPASS (placement) test shows they are ready. The process is state-mandated and is used at all KCTCS institutions. Skills areas in which student test scores must demonstrate readiness are math, writing, and reading. The reasoning behind mandatory placement is that students are more likely to finish courses and graduate from college if they begin at the starting point that fits them best. A range of transitional, or developmental, courses can prepare students to succeed in college work.

Mid-term Exams

During the middle of each semester, instructors may give mid-term exams that test students on the material covered to that point.


A minor is designated as a specific number of credit hours (less than a major) in a secondary field of study.

New Student

Very first semester at BCTC or has never taken classes before

Non-Degree Student

A student that has had previous college or university coursework and wants to return to college without seeking a degree.

Out of State Residency

When a student has not lived in Kentucky for at least 12 months and has received financial support from outside the state.

Part-Time Student

Part-time students are enrolled in 9 or fewer hours.

Peoplesoft ID or Student ID

The 9 digit number issued to you once you are admitted to BCTC. This number is used in place of your social security number. You will use this to set up your Peoplesoft account.

Post-Secondary Transcripts

College or University Transcripts from non-KCTCS schools

Preference (Refund)

You can choose one of three ways in which you will like your refund (Paper check, debit card or direct deposit)

Prerequisite Courses

A prerequisite course is a course taken in preparation for another course. For example, Accounting 101 is a prerequisite for Accounting 201.

Priority Registration

The first round of registration for currently enrolled students. All degree seeking students must first meet with an advisor.


A proctor is a person who supervises students as they take an exam. Many BCTC online courses require a proctor for tests which must be taken in person within a particular time frame. Students arrange for a proctor by contacting AppointmentPlus, an online scheduling service.

Program of Study

The major declared by the student

Program Plan

A program plan is an organized list of courses a student must take in order to earn a credential (certificate, diploma, degree) in a particular program. The program plan typically includes a description of the program and the types of jobs one might find after completing the credential. Also, the program plan will feature the BCTC coordinator’s contact information for any student needing more information. Program plans or programs of study are at the Academics link on the BCTC web site.

Readmit Student

Has taken classes at BCTC previously and is returning

Ready To Work

A program for students on KTAP or other state funded help. Students work and attend class and are offered extra help through the program.


The process in which the business office takes any additional money after your bill is paid off and sends it to the student.


Your classes have been added to your schedule.

Remedial Classes

These are classes that do not meet the requirements for a certificate or a degree at an institution.  Remedial Classes develop proficiency in a particular area such as math, reading, or English.

Repeat Option

A student may repeat a course to improve a grade. The highest grade earned will count as the official grade and will be the only one included in the cumulative GPA. The repeat option is an automatic process completed in Peoplesoft at the end of each term. Students who plan to transfer should check about repeat option policies at their transfer institution. Some colleges and universities limit the repeat option work they will accept. Either BCTC's Transfer Center or the Registrar of the transfer institution can provide needed information.

Selective Admission

Programs where students are selected for admission by a committee.


Semesters or terms are usually 16 weeks long. Fall semesters typically run from August to December and Spring semesters from January to May.


Starfish is a retention software solution in use across KCTCS. Bluegrass uses Starfish to keep academic advising assignments, allow students to schedule appointments with advisors and instructors, and to raise concerns about student academic progress. Access Starfish from Student Self-Service Menu.

Student Employment

Helps students obtain the knowledge to find a job. Help is also given to student with the job hunt process

Study Skills

Teaches students how to utilize better study habits and can help with text anxiety solutions.


A syllabus is an outline of the important information about a course. Written by the professor or instructor, it usually includes important dates, assignments, expectations and policies specific to that course.


A comprehensive list of all coursework.

Transfer Center

A department in Student Development and Enrollment Management (SDEM) that assists current BCTC students with their transfer to a 4-year institution.


Tuition is the amount paid for each credit hour of enrollment. Tuition does not include the cost of books, fees, or room and board.


An undergraduate is a student pursuing a one, two, or four-year degree.

Verification (Financial Aid)

An Audit process for the FAFSA in which the government randomly selects 30% of applicants to participate.

Visiting Student

A student that is currently enrolled in another college or university and is coming to BCTC to take a couple of courses.

Wait List

A list of students that are waiting to gain entry into a program that did not have places available when they initially applied.


Students may withdraw from courses during a semester, but there are established procedures for doing so with possible financial costs.