Board of Directors Meeting September 9, 2020 | BCTC

Board of Directors Meeting September 9, 2020

Location

Microsoft Teams Conference Call, 6:00 p.m.

Agenda

  1. Welcome/Introductions - Ron Walker, Board Chair
  2. Business Meeting
    1. Approval of Minutes, June 3, 2020 - Ron Walker, Board Chair
    2. Swearing in of New Board Member - Ron Walker, Board Chair
    3. Review of Board Meeting Dates - Ron Walker, Board Chair
    4. Review Committee Assignments - Ron Walker, Board Chair
  3. Information/Discussion
    1. President's Report - Dr. Koffi Akakpo
    2. Budget Update, 2020-2021 - Lisa Bell
    3. Enrollment Report - Dr. Palisa Williams Rushin
    4. Foundation Report - Mark Manuel
    5. Functional Areas Update
      • Advancement & Organizational Development - Mark Manuel
      • Student Development & Enrollment Management - Dr. Palisa Williams Rushin
  4. Announcements - Ron Walker, Board Chair
  5. Adjourn - Ron Walker, Board Chair

Minutes

Approved by the BCTC board of Directors on 12/02/2020

Members Present

  • Joshua Hoekstra
  • Ted Vittos
  • Tom Stephens
  • Bob McNulty
  • Florence Huffman
  • Marissa Smith
  • Olivia Scholz
  • Gbili Ntambidila (Simon)
  • Ron Walker, Jr.

Others Present

  • Dr. Koffi Akakpo
  • Lisa Bell
  • Mark Manuel
  • Dr. Palisa Williams Rushin
  • Dr. Greg Feeney
  • Ross Johnson

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I. Welcome/Introductions - Board Chair, Ron Walker

Mr. Walker called the meeting to order at 6:04 p.m. All members and guests introduced themselves.

II. Business Meeting

The June 3, 2020 Board of Directors’ meeting minutes were reviewed. The minutes were approved by consensus. Mr. Bob McNulty seconded the minutes.
Ntambidila Gbili (Simon) the new SGA President was sworn in by Mr. Walker. Mr. Gbili was welcomed to the Board.

The Board Meeting dates were reviewed.

The dates are as follows:

  • December 2, 2020 at 6:00 p.m. will be via MS Teams
  • March 3, 2021 at 6:00 p.m.
  • June 2, 2021 at 6:00 p.m.

The March 3rd and June 2nd Board of Directors meeting location will be determined at a later date.

Ms. Florence Huffman made a motion to approve the Board Meeting dates, seconded by Josh Hoekstra. The motion passed.

Mr. Walker reviewed the Board of Directors committee assignments.

Presidential Evaluation

  • Bob Mcnulty
  • Josh Hoekstra
  • Ntambidila Gbili (Simon)

Budget Committee

  • Marissa Smith
  • Tom Stephens
  • Olivia Scholz

Strategic Planning

  • Florence Huffman
  • Ted Vittos

III. Information/Discussion

Dr. Akakpo reported that BCTC has received full reaccreditation status. He reported that it has been a long journey and everyone has risen to the occasion to complete the process. Dr. Akakpo thanked the Board of Directors, faculty, staff and students for their hard work during this reaccreditation process.

The summer program is going as planned. A task force was put together to create a process to help COVID-19 adjustment process. There has been a smooth transition.

Dr. Akakpo has been visiting all campuses and has seen a smooth transition and everyone has come together to work as a team. Students have approached Dr. Akakpo to inform him that they feel safe on campus.

Dr. Akakpo reported that student enrollment as of today is only 57 students down compared to this time last year. During this difficult time, this is wonderful news. Dr. Akakpo is very confident that BCTC will reach or slightly exceed the same numbers as last year.

Dr. Akakpo shared with the Board of Directors a dashboard that reports COVID-19 cases on campus. There have been 43 COVID-19 cases associated with staff or students at BCTC. The Healthy at Work Coordinator, Beecher McCarty has spoken to all and most cases reported minor symptoms. Dr. Akakpo commended faculty, staff and students for all of their work.

Mr. Vittos, Board Member asked about the BCTC’s hybrid process. Dr. Feeney explained that there are students are face-to-face and some students are attending classes virtually.

Mr. Walker thanked BCTC faculty and staff for their hard work during the pandemic.

Ms. Bell reported that the Governor has requested that KCTCS submit a plan for a potential 8% mandated state appropriation budget cut. Ms. Bell reported that BCTC was proactive and conservative during the fiscal year ending June 30, 2021 budget planning process and set aside approximately $1,000,000 to cover potential state mandated budget cuts. At this time, it is uncertain if this state mandated budget cut will be enacted or the exact amount. BCTC will submit the requested budget cut plan to KCTCS by the deadline.

It was reported that the Barnes and Noble bookstore commission for the fall semester has not yet been paid to BCTC due to timing.

Dr. Rushin reported that enrollment was slightly down as compared to last year. The enrollment total for 2019 was 9,867 compared to 2020 at 9,810. FTE is down .5 percent with enrollment at 6,370 compared to 6,405 the prior year. Online enrollment was up 21.3 percent at 7,369 compared to 6077. Newtown Campus was leading the college enrollment at 2,575, followed by Leestown 1,339, and then dual enrollment and dual credit at 1,194.

IPEDs data showed an increase in the student retention rate from fall 2018 at 54 percent compared to 61 percent for fall 2019. The part-time student retention rate also showed an increase from 39 percent for fall 2018 to 41 percent for fall 2019. Dr. Rushin commended faculty and staff for the great work that has been accomplished to increase enrollment and retention. 

Mr. Manuel reported that the Foundation audit ends in nine days. The foundation will have two new Board Members joining this month.

In 2019, the foundation gave out $36,500 in scholarships. In 2020, the foundation has already given out $52,000. Mr. Manuel reported that the scholarship process has improved significantly.

BCTC has and a Director of Grants position for approximately 14 months. Since that time, BCTC has submitted 25 proposals and received 17 of the 25 proposals, 4 were not funded and 4 are still waiting notification. BCTC has received approximately $10.6 million and $7.8 million has been in new money.

Mr. Manuel reported that BCTC has received a lot of Gift in Kind donations that have included a tractor trailer, tools, and electrical supplies etc.

Human Resources has worked diligently to complete on boarding virtually. Insurance renewal will be virtual in October.

Implicit bias and sexual aggression will be added to training curriculum this year.

The digital marketing campaign has increased 94% engagement since 2019.

BCTC prospect forms completed in 2019 were 700. As of today, there have been 1,400 prospect forms completed.

It was reported that marketing activities have increased significantly:

  • Facebook reach 119%
  • Twitter 4%
  • Instagram 85%

Dr. Rushin reported that the TRIO Student Support Services (SSS) programs located at the Lexington and Danville campuses exceeded all objectives for the past four years. The SSS directors, associate vice president for retention and student success, and grant director worked collaboratively to submit new grant proposals for refunding. Both grants were awarded and funded $2.6 million each for the next five years.

The Dreamers Scholarship has been funded for DACA students, and six students each have been awarded $2,500.

Each year all public four-year universities and the 16 colleges of KCTCS submit a diversity report to the Council on Postsecondary Education Committee on Equal Opportunities, and in order to offer new academic programs a specific score must be earned. BCTC received the highest score, 32 out of 24, amongst all the colleges and universities. BCTC was also recognized for best practices for developing and implementing a comprehensive array of academic, career, and support services for underrepresented minority students.

The Office of Admissions and recruiters are attending virtual fairs to recruit prospective students. The Office of Student Engagement and Leadership is conducting student forums every Wednesday on Facebook live with faculty and staff representing different departments, services, and programs. The Office of Admissions and Strategic Communications are collaborating to develop a virtual college tour. All departments are conducting virtual appointments for counseling, advising, and financial aid.

IV. Announcements - Board Chair, Ron Walker

There are no announcements.

V. Adjourn - Board Chair, Ron Walker

Bob McNulty made a motion to adjourn the meeting, seconded by Florence Huffman.

Meeting adjourned at 7:12 p.m.