Board of Directors Meeting March 3, 2021 | BCTC

Board of Directors Meeting March 3, 2021

Location

Microsoft Teams Conference Call, 6:00 p.m. EST

Agenda

  1. Welcome/Introductions - Ron Walker, Board Chair
  2. Business Meeting
    1. Approval of Minutes, December 2, 2020 - Ron Walker, Board Chair
    2. Review of Board Meeting Dates - Ron Walker, Board Chair
  3. Information/Discussion
    1. Healthy at Work Update - Beecher McCarty
    2. A Few Good Men - Shelbie Hugle; Becoming Her - Tania Crawford Gross
    3. President's Report - Koffi Akakpo
    4. Enrollment Report - Greg Feeney
    5. Foundation Report - Mark Manuel
    6. Budget and Financial Review - Lisa Bell
    7. Functional Area Updates
      • Advancement & Organizational Development - Mark Manuel
      • Student Development & Enrollment - Greg Feeney
  4. Announcements - Ron Walker, Board Chair
  5. Executive Session - Ron Walker, Board Chair
  6. Adjourn - Ron Walker, Board Chair

Minutes

Approved by the BCTC Board of Directors on 06/02/2021

  • BCTC Board of Directors, Chair: Ron Walker Jr.
  • BCTC Board of Directors, Secretary: Dr. Joshua Hoekstra

 Members Present

  • Ron Walker
  • Joshua Hoekstra
  • Bob McNulty
  • Tom Stephens
  • Marissa Smith
  • Florence Huffman
  • Gbili Ntambidila
  • Ted Vittos

Members Absent

  • Olivia Johnson Scholz

Others Present

  • Koffi Akakpo
  • Lisa Bell
  • Mark Manuel
  • Greg Feeney
  • JoEllen Reed
  • Ross Johnson
  • Michelle Sjogren
  • Alvin Hardgrove
  • Brian Lewis
  • Abraham Collum
  • Toni Johnson

I. Welcome/Introductions - Board Chair, Ron Walker

The meeting was called to order at 6:01 pm by Mr. Ron Walker.

Mr. Ron Walker welcomed the Board Members and staff. The Board Members were asked to introduce themselves.

II. Business Meeting

Mr. Bob McNulty made a motion to approve the December 2, 2020 Board of Directors’ meeting.  Mr. Tom Stephens seconded the motion.  The motion carried.
The Board meeting dates were reviewed and approved.

III. Information/Discussion

Mr. Beecher McCarty gave an overview of the Healthy at Work Update.

There were 763 reports of students testing positive for COVID-19. BCTC currently has 8 positive cases.

COVID-19 vaccines will be available for employees beginning Monday, March 1, 2021. 

  • 03/09/2020 - First COVID-19 exposure
  • 03/23/2020 - BCTC classes went virtual
  • 05/01/2020 - Implemented reopening plan

BCTC implemented many safety measures to keep faculty, staff and employees safe:

  • Reduced in person activity
  • Moving classes to mostly hybrid or online
  • Closed public areas
  • Sanitation stations and signage
  • Increased cleaning
  • Improved HVAC system
  • Update campus community regularly

BCTC maintains regular communication with System Office and local health departments.

BCTC will continue to follow capacity requirements.  It was stated that students and employees are not required to have the COVID-19 vaccine.

Ms. Hugle discussed BCTC’s program A Few Good Men.  A Few Good Men was developed to empower male students of color to become great leaders of the Lexington and surrounding areas.  This group has the largest achievement gap.  The group meets twice a month with peers to address additional issues and celebrate achievements. This program is facilitated by community leaders that address concerns and celebrate success.

Mr. Alvin Hardgrove, Mr. Brian Lewis, and Mr. Abraham Collum spoke on behalf of Few Good Men.

It was reported that BCTC graduation numbers have increased due to A Few Good Men.

The second phase of A Few Good Men will be implemented in the fall.   Minority owned businesses in the community will provide internships for members of A Few Good Men. 

Mrs. Gross reported to the Board on Becoming HER (Honorable Empowered and Resilient).  This program helps women succeed at BCTC and beyond. The program gives opportunities to connect with BCTC and communities.  Although this program is only in its second year, retention rates from fall to spring have been higher.  Ms. Toni Johnson shared her experience in Becoming HER.  The first-year retention rate from fall to spring was 96%.

Dr. Akakpo reported that COVID-19 has not stopped BCTC from reaching out to students.  The team has been phenomenal, and he is very proud of faculty that continue to serve students during the pandemic.

BCTC has initiated call campaigns to offer support to every single student.  Over 450 students in the spring semester have been identified that needed assistance. 

As of today, spring enrollment is down 6%.  The reason is believed that not all students can use the online modality.  Mr. Walker stated that a 6% reduction in enrollment considering the current climate is very small overall.  Mr. Walker commended faculty and staff on the call campaign and keeping students in contact with the college. 

Dr. Feeney reported that KCTCS is down a total of 13.5% in enrollment overall.   BCTC has the second lowest decline in enrollment in KCTCS.  The dual credit program enrollment is down 1.5% (19 student difference from last spring that reflects working with 73 different high schools).  Dr. Feeney reported that the no show students have been challenging during this time.  It was felt that this is due to the students having more responsibilities such as home schooling their own children.

BCTC has call campaigns targeting students that have dropped enrollment. It was stated that it is anticipated that enrollment will increase once in person classes resume.  Dr. Feeney reported that BCTC is currently enrolling for the 8-week program and summer and fall programs.

Mr. Manuel thanked the Board Members for their donations during the Good Giving Challenge. This year’s challenge raised approximately $44,000 compared to last year’s $22,000.

Mr. Manuel reported that in the last 18 months, 30 grant proposals were submitted, of those 30, 4 were not funded and have 3 outstanding grants submitted.  BCTC received the CARES Funds award notice for a total of $11,000,000 in restricted funds.

Mr. Manuel reported that the Foundation awarded $248,000 during 2019-2020 academic year and $307,000 during the 2020-2021 academic year.  This is a 24% increase.  The Foundation Board is working on strategic planning to direct efforts for the next four years.

He reported that the Foundation is moving from PeopleSoft contributor relations to Raisors Edge.  This program will allow additional data gathering that will allow the Foundation to use in fundraising.

Ms. Bell reported that the budget planning for fiscal year budget ended June 30, 2022 has already begun. The Budget committee meeting will be held in May and will report to the BCTC Board of Directors at the June 2, 2021 meeting.

Ms. Bell stated that BCTC has met the fall revenue budget.  The current spring revenue as of this morning $1,133,000.  She reported that BCTC continues to be conservative in the budget development process.  There is approximately $800,000, originally set aside for possible state mandated state appropriation budget cuts, to compensate for spring revenue deficit.

It was reported that BCTC received additional HEERF II grant funding of $11,500,000. These funds are restricted to items directly related to the COVID pandemic including lost revenue recovery.  These funds will also allow BCTC to give students an additional $2.5 million dollars.

Ms. Bell reported that The Den project will be completed in June.  BCTC will have one area for all students to complete the enrollment process.

The Barnes and Noble bookstore commission is $264,545 which is 85% of the current budget for the bookstore commission.

Mr. Manuel commended the Human Resources Department for working diligently to adjust working from in person to virtual.  They have stepped up and have done a wonderful job!  He also commended Strategic Communications for digital marketing improvements during the pandemic.  These improvements have had a significant return on investment. He also commended Mrs. Maria Torres for the wonderful job in the professional development area.

Dr. Feeney reported that the System Office disperses financial aid weekly for all colleges.  The first disbursement occurred January 31, 2021 for spring 2020-2021 semester.  BCTC disbursed over $17 million in financial aid.  BCTC grants loans, state aid and foundation funds has supported approximately 5,734 students.

It was reported that in Fall 2021-2022 BCTC received 5,635 FASFA requests.  This number is up over 1,000 compared to last year.

Dr. Feeney reported that Veterans Affairs certified over 192 students for the spring semester. The counseling office continues to see students seeking mental health services.

BCTC has hosted numerous virtual activities for enrollment and recruitment.

Dr. Feeney reported that the Reunite Campaign for Fall 2021 will start in May.  This will target African American and Latin X students to offer tuition and scholarships.  This will target students that have attended in fall of 2020 but did not enroll this semester.

It was reported that ETS has submitted funding for the next five years.  Dr. Feeney feels optimistic about the grant.

The diversity report was submitted last week.  Last year, BCTC received 32 out of 34 in the state.  Mr. Walker is hopeful that report will be exemplary again this year.

IV. Announcements - Board Chair, Ron Walker

Ms. Florence Huffman made a motion for the BCTC Board of Directors enter into executive session to discuss a personnel matter.  The motion was seconded by Tom Stephens. The motion carried.

V. Executive Session - Board Chair, Ron Walker

Ms. Florence Huffman made a motion to end the executive session at 7:49 pm.  The motion was seconded by Mr. Bob McNulty. The motion carried.

No action was taken while in executive session.

VI. Adjourn - Board Chair, Ron Walker

Mr. Bob McNulty made a motion to adjourn at 7:53 pm.  The motion was seconded by Mr. Tom Stephens.  The motion carried.