Board of Directors Meeting September 1, 2021 | BCTC

Board of Directors Meeting September 1, 2021


Leestown Conference Center C-136, 6:00 p.m.


  1. Welcome/Introductions - Ron Walker, Board Chair
  2. Business Meeting
    1. Recognition of Florence Huffman, Board Member - Ron Walker, Board Chair
    2. Swearing In of New Board Members - Ron Walker, Board Chair
    3. Approval of Minutes, June 2, 2021 - Ron Walker, Board Chair
  3. Information/Discussion
    1. KCTCS IT Support Call Center for Employees Pilot - Loren Zink
    2. Surplus Computer Distribution Initiative - Loren Zink & Dr. Chris Ledford
    3. President’s Report - Dr. Koffi Akakpo
    4. Budget Update, 2021-2022 - Lisa Bell
    5. Enrollment Report - Dr. Greg Feeney
    6. Foundation Report - Mark Manuel
    7. Diversity Equity & Inclusion Report - Dr. Carlous Yates
  4. Announcements/Executive Session - Ron Walker, Board Chair
  5. Adjourn - Ron Walker, Board Chair


Approved by the BCTC Board of Directors on 12/01/2021

  • BCTC Board of Directors, Chair: Ron Walker Jr.
  • BCTC Board of Directors, Secretary: Dr. Joshua Hoekstra

Members Present

  • Ron Walker
  • Joshua Hoekstra
  • Bob McNulty
  • Laura Hood
  • Ted Vittos
  • Dick Webb
  • Sannie Overly

Members Online

  • Marissa Smith
  • Ted Vittos
  • Tom Stephens

Others Present

  • Lisa Bell
  • Mark Manuel
  • Ross Johnson
  • Michelle Sjogren
  • JoEllen Reed
  • Carlous Yates
  • Adam Blevins
  • Chris Ledford

Others Online

  • Koffi Akakpo
  • Greg Feeney

I. Welcome/Introductions - Board Chair, Ron Walker

  • Chair Ron Walker called the September 1, 2021 meeting of the Bluegrass Community and Technical College to order at 6:00 pm.
  • Mr. Walker asked everyone present to introduce themselves to determine which members were present. Quorum was achieved.

II. Business Meeting

  • Mrs. Florence Huffman was not in attendance at the September 1, 2021 Board Meeting.
  • Mrs. Sannie Overly and Mr. Dick Webb were sworn in as new board members of the Bluegrass Community and Technical College.
  • Mr. Bob McNulty made a motion to approve the June 2, 2021 board meeting minutes. Mrs. Laura Hood seconded the motion. The motion passed unanimously.

III. Information/Discussion

  • The KCTCS System Office would like BCTC to take the Support Center model state-wide.
  • KCTCS colleges have been given an opportunity to link to the BCTC Support Call Center. Currently, Jefferson, Madisonville, and Henderson Colleges have signed on.
  • There is a potential revenue of approximately $370,000. BCTC will need to hire two additional staff to support this program.
  • There have been zero complaints with the call center in the past ten years.
  • Chair Walker commended BCTC for this positive endeavor. 

In the fall of 2020, BCTC IT services developed and launched the Student Distribution of Surplus Computers Program. This provided free technology to under-resourced students.

  • BCTC gave out 210 computers in the fall of 2020.
  • BCTC gave out 44 computers in spring of 2021.

Dr. Chris Ledford and IPRE studied data on the impact of this program.

  • 62% of Pell eligible students requested a computer.
  • Student Access analysis needs more review.
  • The computer surplus program had a significant impact on the increase of GPA in only one semester. There is a .25 point higher average GPA and retained at a rate of 20-26% more than peers in the same courses.
  • The retention rate from Fall 2021 to Spring to 2021 was 83.5% compared to non-recipients at 64.6%
  • Spring 2021 to Fall 2021 retention rates among all BCTC students and Computer Surplus Recipients Computer recipients were 79.3% compared to non-recipients 53.3%.for retention rate.

Dr. Akakpo gave the following report:

  • The start of term went well despite the pandemic. LET receive and review COVID-19 data from The Healthy at Work Officer weekly.
  • Student enrollment, as of this morning, was 8,665 which is a decrease of 900 students compared to this time last year (-9.4%).
  • Freshment Enrollmet
    • 2019 - 5,228
    • 2020 - 5,088
    • 2021 - 4,996
  • Retention is a top priority for focus to grow in enrollment.
  • As of yesterday, BCTC had 23 students that tested positive for COVID-19 and 21 students in quarantine.
  • There were 4 employees that tested positive for COVID-19 and 4 employees in quarantine.
  • Mr. Beecher McCarty was commended for his challenging work as the Healthy at Work Officer.
  • The question was asked if BCTC would require a vaccine mandate for faculty, staff, and students. Dr. Akakpo stated BCTC has currently in place a mask and social distancing mandates.
  • BCTC set a goal to increase the number of credentialed students from 3,215 to 4,972. Dr. Akakpo happily reported that BCTC exceeded the goal to 6,249 credentialed students. This is a 26% increase during the pandemic.
  • Graduation Rates
    • 2016 - 24.5%
    • 2017 - 30.8%
    • 2018 - 36.7% (Projection)

Alamo College is the top rated community college in the nation with a 44% graduation rate.

  • Dr. Akakpo commended the college for putting students first. Chair Walker also commended faculty and staff for their hard work.
  • BCTC Board Members were asked to become BCTC Ambassadors to help grow the Endowment to continue to help more students.
  • A retreat was held on campus to review data gathered by IPRE. There was a lot of positive feedback on the data reviewed.
  • FY21 estimating net income of 7.6 million dollars. There was a 2.3 million reserve for potential state budget cuts. Also received HERRF funding that allowed BCTC to reimburse lost revenue and bad debt expense.
  • Tuition for fall August 31, 2021. Currently in a deficit for fall of 1.4 million, but have closed the gap by $400,000.
  • Dr. Akakpo reported that on August 2, 2021 a one-time $2,000 or 2% whichever was greater was received by all staff.
  • The goal is to return to System Office to have this become a recurring expense.
  • Request to have 1.5% annual increase if the budget allows.
  • Dr. Akakpo is also in contact with Human Resources to discuss financial compensation for staff that have been employed for many years.
  • Still compiling numbers on the 8- and 12-week sessions.
  • Confident that BCTC will narrow the gap. BCTC has put in place many activities to recruit students.
  • Last year ended with BCTC raising approximately $347,959.
  • This year’s focus is on scholarship endowment.
  • Last year BCTC awarded $304,460 in scholarships
  • The faculty/staff giving campaign received approximately $13,000.
  • Gifts received
    • $20,000 - LatinX Camp
    • $10,000 - Boyle County Dual Credit
    • $10,000 -  Thoroughbred Charities Association
    • $ 4,000 - Anderson County Adult Ed
    • $10,000 - Central Bank – Resilience Grant
  • Grants
    • $179,750 -  Goodwill Grants
    • $1,631,980 DOE Education Talent Search
    • 61,000 - Gift in Kind cars
    • 2,800 -  Prosthetics
  • A Resilient Scholarship has been developed to help students that are close to graduating but need additional funds to continue their education.

  • The Board Members were asked to produce 10 names of people/businesses that BCTC would touch their heart. We are asking Board members to become ambassadors. The goal is to target people that have the same passion and that care about our students as much as the BCTC family does. Chair Walker encouraged the Board Members to send their names to Mr.  Manuel or Dr. Akakpo.

  • BCTC Board Members welcomed Dr. Carlous Yates to the BCTC family.
  • Dr. Yates has hit the ground running in his new role as Associate Vice President of Diversity Equity & Inclusion.

IV. Announcements/Executive Session - Board Chair, Ron Walker

All E.A.R.S. (Equitable, Agile, Responsive, Streamlined)

  • Dr. Czarapata, KCTCS President All E.A.R.S Tour and will be on the BCTC Campus on November 30, 2021.
  • A save the date invite will be sent soon. 

V. Adjourn - Board Chair, Ron Walker

  • As there was no further business or information items, Ms. Laura Hood made a motion to adjourn the meeting, Mr. Dick Webb seconded the motion. The motion carried.

Chair Walker declared the meeting adjourned at 7:47 pm