Withdrawal Policy
To withdraw from an online class or completely from the college follow the appropriate steps outlined below. Students are held responsible for any and all financial delinquencies which result from failure to complete the withdrawal process by the dates established in the Academic Calendar.
Dual Credit Courses
Dual Credit students are not able to drop or withdraw from a course in PeopleSoft-Student Self Service.
If you are a Dual Credit student and feel you need to withdraw, please email bluegrass.dualcredit@kctcs.edu with your request.
Dropping a Course
To withdraw from a class or completely from the college, students must have an active PeopleSoft self-service account. At the top of the Bluegrass homepage, click on the User Account Center to set up your account.
Before or on the last day to drop without a grade: (See Academic Calendar for dates)
- Log on to Peoplesoft Self-service,
- Click on enroll and the 'drop' tab;
- Drop all the selected classes
After the last day to drop without a grade through Midterm: (See Academic Calendar for dates)
- Log on to Peoplesoft Self-service
- Click the Academic Records tile
- Click the Withdraw/Drop Request from the left hand menu
- Complete the form and submit (Instructions)
- An email confirmation will be sent to your KCTCS email account when your request is received and again when it is processed.
After Midterm through the Last Day to Officially Withdraw: (See Academic Calendar for dates)
- Log on to Peoplesoft Self-service
- Click the Academic Records tile
- Click the Withdraw/Drop Request from the left hand menu
- Complete the form and submit (Instructions)
- Faculty approval is required.* The request will be forwarded to the faculty member for approval/denial.
- If approved, an email confirmation will be sent to your KCTCS email account once approved and processed.
- If denied, an email confirmation will be sent to your KCTCS email account. The request to drop will not be processed.
When a student does not have access to withdraw/drop a course, they can initiate the
withdraw/drop using a form in Student SelfâService.
From the Student Homepage:
- Click the Academic Records tile.
- Click the Withdraw/Drop Request from the left hand menu. Current personal data displays.
- At the bottom of the page, click on the slider bar to change acknowledgement from
No to Yes to proceed. Click Continue. If any changes need to be made, use the update buttons for each section.
- Click the magnifying glass to search for the term to withdraw/drop a class.
- An acknowledgement statement appears. Click on the slider bar to change acknowledgement
from No to Yes to proceed.
- Pending Withdraw/drop requests and the Current Class Schedule appears. Classes in the Current Class Schedule can be selected to drop by placing a checkmark in the box next to the appropriate
class(es).
- In the Reason for withdraw/drop, select the drop down arrow to select a reason for dropping the class and click the
Continue button that appears.
- Answer each of the questions concerning assistance and then click Continue.
Note: The slider bars are defaulted to "No". If answering "Yes", click the slider bar to change it to "Yes".
- If everything appears correct, select the Submit button.
- Click Return or click the Home icon to return to the Student Homepage.
*Please Note: If you are requesting to drop all BCTC courses, faculty approval will not be required. The drop will be processed when the request is received. An email confirmation will be sent to your KCTCS email account.
If you have questions or difficulties with the withdrawal process, please send an email Bluegrass-StudentRecords@kctcs.edu
Refer to the Registrar's Office website for more information.
