Suppressed information may be used by college officials to meet the direct educational needs of the student in question.
Yes. Measures must be taken to prevent inadvertent release of educational records, and this includes information available on a computer screen. Carefully protect information on computer screens as well as system passwords and access.
ONLY if the student has provided written permission to the person writing the letter.
This must be outlined in your syllabus, and the student must be given the opportunity to request that this method of delivery not be used.
No. This can only be done if each student provides written permission to do so. Even with permission from the students, this is not recommended. A unique number assigned to each student is a preferred method
No. Leaving the papers in a location where students can look through the stack would violate the confidentiality of each individual student, since students can see the names and grades of their classmates.
No. FERPA recognizes secondary education students as adults who are entitled to privacy. Although a student's directory information is not suppressed, grades are non-directory information and may not be released. Q.) If I receive a call from the police asking for a student's class schedule in order to assist them in investigating a crime, may I give out the information? A.) No. A student's class schedule is non-directory information. Law enforcement authorities must provide a court order or subpoena to obtain private educational records. Please refer these individuals to the Registrar's office for further information.
It is permissible to supply the list because the information is to be used by a college official to carry out responsibilities that are related to the educational interests of the students.
The correct response is "no information is available for anyone by that name."