Withdrawal Procedures | BCTC

Withdrawal Procedures

To withdraw from a class or completely from the college follow the appropriate steps outlined below. Students are held responsible for any and all financial delinquencies which result from failure to complete the withdrawal process by the dates established in the Academic Calendar.

Students residing in University of Kentucky Campus Housing who withdraw from all classes are required by their housing contract to notify the UK Housing Office in writing and move out of the residence hall. They will be assessed a prorated charge for housing and dining for each day until all classes have been dropped and proper check-out has been completed. After week 12 full semester charges will apply.

If BCTC is not your home college, then you are subject to the withdrawal policies of your home college. Contact the registrar's office of your home college for more information.

Please review Financial Aid and SAP Policies before withdrawing from a course.

DROPPING or withdrawing from a Course

To drop or withdraw from a class or completely from the college, students must have an active PeopleSoft self-service account.  Instructions on activating your account are located the Student Forms page

To Drop without a Grade: 

Before or on the last day to drop without a grade: (See Academic Calendar for dates)

To Withdraw:

After the last day to drop without a grade through Midterm: (See Academic Calendar for dates)

  • Log on to Peoplesoft Self-service
  • Click the Academic Records tile
  • Click the Withdraw/Drop Request from the left hand menu
  • Complete the form and submit (Instructions)
  • An email confirmation will be sent to your KCTCS email account when your request is received and again when it is processed.

After Midterm through the Last Day to Officially Withdraw: (See Academic Calendar for dates)

  • Verify on course syllabus if, and under what conditions, withdrawals are allowed after Midterm
  • Log on to Peoplesoft Self-service
  • Click the Academic Records tile
  • Click the Withdraw/Drop Request from the left hand menu
  • Complete the form and submit (Instructions)
  • Faculty approval is required.* The request will be forwarded to the faculty member for approval/denial. 
  • If approved, an email confirmation will be sent to your KCTCS email account once approved and processed.
  • If denied, an email confirmation will be sent to your KCTCS email account. The request to drop will not be processed. 

When a student does not have access to withdraw/drop a course, they can initiate the withdraw/drop using a form in Student Self‐Service.
From the Student Homepage:

  1. Click the Academic Records tile.
    student homepage screenshot with the various tile options
  2. Click the Withdraw/Drop Request from the left hand menu.  Current personal data displays.
    screenshot of the withdraw/drop request option
  3. At the bottom of the page, click on the slider bar to change acknowledgement from No to Yes to proceed. Click Continue. If any changes need to be made, use the update buttons for each section.
    screenshot of the withdraw/drop request option with the Continue button circled
  4. Click the magnifying glass to search for the term to withdraw/drop a class. 
    screenshot of the magnifying glass by the search box
  5. An acknowledgement statement appears.  Click on the slider bar to change acknowledgement from No to Yes to proceed.
    screenshot of the slidebar option to switch from No to Yes
  6. Pending Withdraw/drop requests and the Current Class Schedule appears. Classes in the Current Class Schedule can be selected to drop by placing a checkmark in the box next to the appropriate class(es).
    screenshot of the class list for selecting to withdraw/drop
  7. In the Reason for withdraw/drop, select the drop down arrow to select a reason for dropping the class and click the Continue button that appears.
    screenshot of the Reason for Withdraw/Drop dropdown menu
  8. Answer each of the questions concerning assistance and then click Continue.
    Note: The slider bars are defaulted to "No". If answering "Yes", click the slider bar to change it to "Yes".
    screenshot of Continue button at the end of the question field
  9. If everything appears correct, select the Submit button.
    screenshot Submit button at the end of the process
  10. Click Return or click the Home icon to return to the Student Homepage.

For Summer Terms Only:

If the Withdraw/Drop Request form in Peoplesoft is not available

  • Use your KCTCS email to request a withdrawal
  • Email Subject line: Withdrawal
  • Email Body: Include your Name, Student ID Number, and all Course Information
  • Send request to Bluegrass-StudentRecords@kctcs.edu

Sample: Jane Doe (002555555)
I am requesting to withdraw from MAT 150 - 19Z1 (5555)

*Please Note:  If you are requesting to drop all BCTC courses, faculty approval will not be required. The drop will be processed when the request is received. An email confirmation will be sent to your KCTCS email account.

 

If you have questions or difficulties with the withdrawal process, please send an email Bluegrass-StudentRecords@kctcs.edu