Student Handbook | BCTC

Student Handbook

To request a PDF version of the complete Student Handbook, please provide your email in the form below.



The President's Message

Welcome to BCTC! You have made a great choice. We’re eager to help you discover and develop your interests and talents through your college experience.

The resource guide was created to help you get to know more about BCTC and plan your
time here. You will discover that our college offers many opportunities for your personal
growth, intellectual enrichment and emotional, cultural and social development. We are
committed to providing you with many diverse opportunities so you can meet your
academic, social and career goals.

If you need help, please ask us. Within these pages are descriptions of a variety of support
services to ensure your academic success and activities that will help you build your
community. Whether this is your first time in college, or you are continuing your study,
rest assured our outstanding faculty, staff and your peers are here to help you.

While meeting new people and sharing new experiences, you will be faced with making
choices. Some may be easy and rather straightforward; others may be a bit more complex
and challenging. Your ability to make good choices will add to your success at BCTC.

I would like to encourage you to do four key things while at BCTC: First, engage with your
instructors inside and outside of the classroom. They want to help you succeed. Second,
work with our advisors to chart your successful completion. Setting goals and having a plan
to reach them is the best way to get where you want to go, and our staff is here to help you
do that. Third, get involved! We have many clubs and organizations that will enrich your
experience here and help you build your own community. Finally, ask for help. Never
hesitate to reach out to our faculty, staff or me if you need assistance. We are here for you!

Please join our BCTC community on the social media platforms and follow me on
Instagram and Twitter @BCTCPrez. I would love to see your BCTC experience!

I hope to get the opportunity to meet you around campus in your time here. If not, I look
forward to shaking your hand as you walk across the stage at graduation.

Make it a great year!

Safety & Security Contacts

Manager: Scott Coleman
(859) 246-6422

  • Security - Cooper (859) 246-6794
  • Security - Leestown (859) 246-6834
  • Security - Newtown (859) 246-6659
  • Security - Danville (859) 246-6877
  • Security - Lawrenceburg (859) 246-6815
  • Security - Winchester (859) 246-6573
  • Security - Georgetown (859) 246-6422

Important Phone Numbers & Websites

  • ADMISSIONS (855) 246-2477
  • ADVISING (859) 246-6220
  • BCTC MAIN LINE (855) 246-2477
    • Cooper (859) 246-6464
    • Leestown (859) 246-6633
    (859) 246-6753 TTY
  • FINANCIAL AID (855) 246-2477
  • STUDENT SUCCESS HUB (859) 246-6702
  • IT HELP DESK (859) 246-4600
  • REGISTRAR’S OFFICE (855) 246-2477
  • TITLE IX (STUDENT RIGHTS) (859) 246-6522

Student Rights

BCTC takes very seriously the safety and well-being of its students, faculty, and staff.  To that end, BCTC has adopted the policy of being drug and alcohol free at all campuses.  Being under the influence of alcohol or other drugs or the use, possession, distribution, manufacture, or sale of illegal or unauthorized drugs is prohibited and is punishable as a felony offense on campus or within 1000 yards of campus. Conduct that violates this definition, poses unacceptable risks, and disregards the health, safety and welfare of members of the KCTCS college community shall result in disciplinary action up to and including suspension or termination. The KCTCS Colleges are in compliance with the Drug-Free Workplace Act of 1988 and Drug-Free Schools and Communities Act amendment of 1989.

You can review this policy along with the Student Code of Conduct, policies on UK housing, and additional policies on the Student’s Right to Know webpage.


SNAP is the official Safety Notification Alert Process for KCTCS. SNAP alerts users to on campus
emergencies, closings or delays for all 16 colleges and the System office. Head to student self-service in MyPath to make sure your contact information is correct!

Student Checklist

  • Activate your student account.
  • Begin checking your KCTCS email.
  • Sign up for SNAP alerts.
  • Check your to-do list in your student self-service and complete any listed items.


  • Review your class schedule and consult your advisor if changes need to be made.
  • Attend your classes.
  • Carefully review your syllabus and make note of tests and due dates.
  • Be aware of the academic calendar and deadlines.
  • Visit the Student Success Hub.


  • Continue to attend classes and submit assignments on time.
  • Research your program of study and course requirements.
  • Form study groups with classmates.
  • Visit the tutoring center to stay on track in your classes.


  • Meet with your advisor during open registration.
  • Prepare for midterms.
  • Register for your classes.
  • Check midterm grades.


  • Follow-up with your advisor regarding any concerns.
  • Prepare for finals.


  • Take finals.
  • Check your final grades in student self-service.


  • Review the academic calendar for the new semester.
  • Check your to-do list in student self-service.
  • Carefully review your syllabus and make notes of tests and due dates.
  • Review your class schedule and consult your advisor if changes need to be made.
  • Attend class and visit the Student Success Hub.


  • Consider what classes you will need to take during the summer and/or fall terms.
  • Form study groups with classmates.
  • Meet with a transfer advisor to learn about transfer opportunities.
  • Visit the tutoring center to stay on track in your classes.


  • Meet with your advisor during open registration.
  • Register for your classes.
  • Prepare for midterms.
  • Check midterm grades.


  • Follow-up with your advisor regarding any concerns.
  • Prepare for finals.


  • Take finals.
  • Check your final grades in student self-service.
  • If you are registered for summer classes, check your schedule and identify course materials.

Academic Advising

The purpose of academic advising is to help students reach their educational goals. Advisors not only provide students with information about degree requirements but also help direct students to important academic resources critical to student success. At BCTC, students must consult their academic advisor each semester in order to register for classes.

All students at BCTC are assigned an academic advisor to assist them in selecting a major, choosing appropriate classes, and referring them to resources at the college. New students will receive their first advisor approximately 5 business days after enrolling in classes. Early in their first semester students will be assigned to an advisor based on their program. Students will need to meet with their advisor each semester (in-person or remotely) before they are able to schedule their classes. Advisors are a great resource; be sure to reach out to them if you have any questions or concerns.

How to make an appointment with your advisor:

  • Go to the BCTC Advising page and follow the steps to make an appointment based on your student status.
  • Please contact us before coming to campus for an advising appointment so we can make sure you have all test scores and documents needed to enroll in courses. Give us a call at (859) 246-6220 or email for assistance.

BCTC Learning Options

The following is a comprehensive list of the class types and delivery modes available to BCTC students.

Mode: Blackboard Web Enhanced (BP)

  • Web-enhanced class with scheduled        on-campus meetings.
  • May meet irregularly due to social distancing requirements if still in effect.  
  • Schedule will indicate the specific day, time, and campus for all meetings

Mode: Blackboard World Wide Web (BW)

  • Asynchronous only. No on-campus or online meetings scheduled or required at any time.
  • May or may not require proctored exams typically using online proctoring services
  • Facility will show WWW (World Wide Web) with day and meeting times shown as TBA

Mode: Blackboard Remote (LC)

  • Online class with scheduled online meeting times.
  • Synchronous and asynchronous learning with students participating in live online class meetings.
  • May or may not require proctored exams       typically using online proctoring services.
  • Facility will show WWW (World Wide Web) with days and meeting times shown on schedule

Mode: Hybrid Blackboard (HB)

  • Class with both online components and scheduled on-campus meetings. 
  • May meet irregularly due to social distancing requirements if still in effect.
  • Schedule will indicate the specific day, time, and campus for on-campus meetings.

Mode: Hybrid Blackboard (HB)

  • Provides standard online, remote learning online, hybrid and on-campus learning options.
  • Students may switch between learning options        throughout the semester based on student needs and preferences.
  • Instructor will provide scheduled meetings that may be attended on-campus, synchronously live online, or viewed asynchronously via a recording.
  • Schedule will include two lines, one with facility WWW and one with campus and room, for attending scheduled meetings as desired.

Mode: Varies

  • May use any learning mode above, or even a combination of learning modes.
  • Accelerated option that allows students to "skip" a developmental course and enroll in a college-level course with a supplemental course at the same time.
  • Requires students to enroll in two courses with matching section numbers. (Ex. ENG 101 – J1A1 and ENG 100 – J1A1).
  • Ask your advisor to see a list of corequisite classes available.
  • Self-enrollment is usually not possible for corequisite classes, so advisors or students must complete an online enrollment request form.


"At the same time"
In synchronous class meetings, all students meet with the instructor at the same time. Standard on-campus classes are always synchronous.


"At different times"
In asynchronous classes, students access the class content and recordings at their own convenience. Standard online classes are always asynchronous.


Everything you need to know about costs, understanding your bill,making payments, and getting refunds is right here!

Refunds are processed every Thursday. Check your refund preference by logging into your Bank Mobile account at Vibe Account. To establish your refund preference, log into your student self-service, click on the Account Balance tile, then select Refund Preference. Or visit Refund Selection and enter the personal code sent to your KCTCS student email. For questions, call Bank Mobile at 1-866-629-4368.

Withdrawal from course(s) after scholarships, grants &/or tuition assistance  have been applied may result in an adjustment to the award

Refer to the Academic Calendar for tuition due dates.


Phone Numbers

  • Third Party Payments(859) 246-6277
  • Nelnet Business Solutions(NBS - payment plans)(800) 609-8056
  • Bank Mobile(866) 629-4368
  • Cooper Campus – OB 215
  • Leestown Campus – C126
  • Newtown Campus – CB103 (across from the elevators)

All offices relocating to the Den on Newtown Campus late Summer 2021

All bursar offices close daily for Lunch 12:00 – 1:00 pm until Fall

Students unenrolled for nonpayment are subject to a $75.00 reinstatement charge. Past due accounts are subject to a $75.00 late payment charge.


Tuition is always due before the course begins,sometimes the due date is based on enrollment date. Refer to the academic calendar of your home school for more specific payment deadlines.

The NBS Payment plan is an easy affordable way to pay tuition and is set up ONLINE through the student self-service (PeopleSoft) account. Please ensure your pop-up blockers are turned off before beginning this process.

Refunds will process through Bank Mobile every Thursday. Check our refund selection preference by logging into your Bank Mobile account, or by calling Bank Mobile at 1-866-629-4368. The Financial Aid Office generally disburses aid once a week (usually over the weekend) to your student account. This process will begin after the Financial Aid Census date for each semester. Check your student account in PeopleSoft to see if your financial aid has posted. Disbursed financial aid that is more than your tuition/fee charges and any allowable bookstore charges is considered a refund.

Refunds are based on the drop/withdrawal date and corresponding academic calendar. Please check the teaching college’s academic calendar before dropping/withdrawing from a course.

Third Party Payers include: employer, vocational rehabilitation, UPS, Amazon, Kentucky Affordable Prepaid Tuition (KAPT), 529 Plans, or any other 3rd party. Documentation/voucher must be submit-ted to the Bursar’s Office every semester by the payment deadline. Any out-of-pocket expense above 3rd party coverage must be paid by the payment deadline.

You can find current deadlines and dates on BCTC's Academic Calendar. Bookmark the link for quick reference!

NOTE: Withdrawal from courses after scholarships, grants, and/or tuition assistance have been applied to a student's account may result in an adjustment to the award.

Still have questions?

Career & Personal Counseling

Career services is here to help you find the career path that suits your needs. We assist both current students and alumni by guiding them from their degree plan all the way into the workplace.

We offer the following services to all students:

  • Career exploration to help decide what type of degree you need
  • Resume writing to help promote you in the best light possible
  • Cover letter crafting to help hook the interest of employers
  • Interview skills to showcase all your talents and experience
  • Job search tips to help you find that perfect job
  • Seasonal career fairs to help students network with regional employers

Based out of Lexington, Career Counseling is available at all BCTC campuses virtually!

Find more info on our Career Counseling page.

Book your appointment today by emailing us or calling us at 859-246-6220

Personal counseling services are free and confidential for all registered BCTC students. We are available to assist students with handling a variety of issues such as the following:

  • Depression & Anxiety
  • Problems forming relationships
  • Lack of satisfaction with current relationships
  • Loss of relationships (through death, divorce, break-ups, moving away)
  • Family problems
  • Anger
  • Loneliness & Homesickness
  • Being different from others due to ethnicity, sexual orientation, disability, nationality, race
  • Experiencing violence now or in the past
  • Problems related to alcohol or other substance use
  • Rape/sexual assault
  • Problems with eating or body image
  • Adjusting to college
  • Adjusting to a new culture
  • Wanting to learn to make healthier life choices
  • Having a general sense of “not feeling like myself”
  • Confusion about identity, who or what you want to be

Contact a Personal Counselor!

Make an appointment online or call the number below:




Apprenticeship programs are for ambitious people of all ages who want to earn a salary while they learn, gaining real skills and knowledge.

What Are Apprenticeships?

Apprenticeships are flexible instruction programs combining job-related credit courses with structured on-the-job learning experiences.

Benefits of securing an apprenticeship:

  • Employed with salary and benefits prior to starting the program
  • College education paid for by employer
  • College degree and industry credentials
  • Graduate with no college debt

Visit our Apprenticeship Opportunities page for more information!

Financial Aid

  1. Complete FAFSA
  2. Apply for Scholarships
  3. Complete any To-Do Items
    • You should check the Student Service Center often for Financial Aid information, including your award letter.  Log into the Student Service Center account at the link below and choose the “Tasks” tile.  Students selected for verification, or who require additional documentation, will have items listed on the “To Do List.”

REMINDER: You must re-apply for financial aid and scholarships each year beginning October 1.

BCTC Financial Aid

Scholarship Opportunities

Bluegrass Community and Technical College is proud to offer a wide range of scholarships that have been established through the generosity of individual donors, businesses, and foundations. While some scholarships support those who demonstrate high academic achievement, most are based on financial need. Once you complete the scholarship application, you will be considered for all scholarships available during that financial year.

Apply today!


  • Create an online profile
  • Answer questions about your education and background
  • Verify your identity
  • Submit your transcript, original statement,and supporting documentation

All students planning to enroll are encouraged to apply!

International Student Service

The International Student Services Office assists students with F-1 or M-1 visas. We help with the following, and more:

  • Admission applications
  • Immigration documentation processing
    (e.g., I-20s)
  • Immigration advising and visa status maintenance
  • First-semester academic advising
  • Employment verification
  • SEVIS transfers in and out
  • Change of visa status requests
  • Dependent (F-2) requests
  • Travel signatures
  • OPT/CPT employment requests


Diversity, Equity & Inclusion & Latinx Outreach

Diversity Outreach Services within the division of Diversity, Equity, & Inclusion provide outreach activities and services to enhance diversity and community within BCTC. Underrepresented students, and students participating in services offered through DEI activities, are offered academic, career and/or life skills advisement, mentoring and referrals through Diversity Outreach Services.

BCTC Latinx & Immigrant Services Office (LISO)

"BCTC is an Equal Educational and Employment Opportunity institution. BCTC welcomes and respects people of all cultures, religions, ages, socio-economic statuses, sexual orientations, gender identities, national origins, languages, and abilities. We celebrate individual differences as we evolve to be the face of a unified world. Our differences strengthen our resolve to deliver the highest standard of education in the Bluegrass Region."
Endorsed by BCTC Board of Directors March 1, 2017

Outreach & Student Services

  • Services & support offered in Spanish, French, & Swahili
  • Individualized Scholarship Coaching and Academic Advising
  • Specialized support for:  Education access, immigration policy, referrals to bilingual social services, job shadowing, leadership programs
  • Language ambassadors - peer mentors and tutors for ELL students
  • Consultation for credit for prior learning and international degrees


  • Latinx Student Community and African Student Association
  • Monthly “Café con Pan/Café avec Mkate”
  • Global Learning Festivals
  • Annual Latinx Leadership and College Experience Camp
  • HUM 120 (Taught in Spanish), LAS 201


Phone: 859-246-6530
Instagram: @bctcliso

Disability Support Services


The Disability Support Services (DSS) office at Bluegrass Community & Technical College provides a full range of services to more than 500 students each year who have disabilities. The goals of DSS are to ensure equal access and full participation for persons with disabilities in post-secondary education as outlined by Section 504 of the Rehabilitation Act of 1973.

Schedule an Appointment:
(859) 246-6534(859) 246-6753

LGBTQ Services


Lesbian, Gay, Bisexual, Transgender and Questioning (LGBTQ) Services offer a safe and supportive environment for learning about lesbian, gay, bisexual and transgender people and issues through outreach and education. We welcome, include and respect all students in the BCTC community.


Office Location

Newtown Campus
Classroom Building 012

Want to get connected? Please join our student organization- LGBTQ+Allies! For more information visit

Title IX

Title IX of the Education Amendments of 1972 is a federal law that prohibits discrimination on the basis of sex in college programs and activities. Sexual harassment, including sexual violence, and retaliation are forms of discrimination prohibited by Title IX.

Please contact or use the web link for inquiries.

Military and Veteran Student Services

BCTC supports all service members, veterans, military spouses and dependents by providing them an affordable and convenient quality postsecondary education. We accept the GI Bill, GoArmyEd, Kentucky National Guard Tuition Assistance, MYCAA and the Kentucky Tuition Waiver. 

Over 40 programs offered. Choose from seven campus locations with flexible class schedules and online course options. Cooper, Leestown, Newtown, Danville, Lawrenceburg, Georgetown, and Winchester

For more information about your education benefits, contact Military and Veteran Student Services (MVSS) at (859) 246-6820, email or visit

GI Bill is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web.

IT Services/Open Computer Lab

Please visit us for assistance with your account, to use computers, print & scan, or just to hang out between classes.

  • KCTCS account support; password resets with valid photo ID
  • Computers are available for you to use
  • Specialty course software is available on select computers
  • You can scan and print assignments
  • We can assist wit installing Microsoft Office 365
  • Open Lab Assistants are available to help with your technology questions

Lexington Locations

  • Newtown – Classroom Building 223
  • Cooper – Moloney Building 112
  • Leestown – A Building 112

BCTC IT Support Center Help Desk

Library Services

Library Services at BCTC provide resources to support the learning and information needs of our community. Library Services provide all students, faculty and staff with:

  • Online access to millions of scholarly, trade and news articles as well as thousands of online films through our streaming film databases.
  • Over 151,000 eBooks on a variety of research topics.
  • Technology collections for check-out, including tablets, chargers and headphones.
  • Individualized research support from our library faculty, in person or online.
  • On-demand access to library materials from across the country viainter Library loan.
  • Computer and internet access at our physical locations.

Contact Information

Cooper Campus: (859) 246-6380
Leestown Campus: (859) 246-6394
Newtown Learning Commons: (859) 246-6713
Facebook: @bctclibraries

Student Success Hub

Having difficulty in a class? Not sure how to use Blackboard? Just have some general questions? The Student Success Hub is here to help!

The Hub is here to assist all students with being successful, getting involved,and having fun along the way. No matter your issue, reach out to us, and we'll help you get on the right path!

Our services include: tutoring, peer mentoring program, scholarship assistance, help with general questions, and more. We can also help you schedule an appointment with advising or financial aid!

Hub Workshops

The Hub offers a number of workshops online and virtually (both live and pre-recorded) on a variety of topics. Visit to sign up for a workshop!

Topics Include:

  • Online Student Success
  • Study Abroad
  • Time Management
  • Stress Management
  • Study Skills
  • Note Taking and more!

Peer Mentor Program
Interested in connecting with a peer mentor? Or becoming one yourself? Stop by a Peer Mentor Lab in SEC 209 on the Newtown Campus to learn more!

Newtown Campus Location: Student Success Hub, SEC 101500 Newtown Pike

Phone: (859) 246-6702

FYE 105

First Year Experience (FYE) 105 is a course designed to help you prepare to be a successful college student. Your instructor will guide you through strategies for academic, interpersonal and in trapersonal success. The FYE 105 course is required for all students pursuing an Associate in Arts or Associate in Science degree. We highly recommend the course for all students! The FYE Course Covers:

  • Test-Taking Skills
  • Time Management Skills
  • Technology Skills
  • Career Planning
  • Scholarship Opportunities
  • Healthy Living
  • Financial Literacy
  • Problem-Solving
  • Relationships & Communication

Spotlight Instruction

In spring 2021 BCTC launched its new Spotlight Instruction Series! The Spotlight Instruction Series (SIS) provides additional support outside of normal class time to help you achieve success.

SIS Courses:

FYE 105 - Student Success Series*

  • BIO 112 / 113
  • BIO 137
  • BIO 139IRW 085 / ENG 091
  • ENG 101 / 102
  • MAT 075
  • MA 111
  • MAT 150

Students in participating SIS courses attend topic-based active-learning sessions throughout the semester. SIS sessions, led by experienced BCTC faculty, have both online and on-campus offerings. Your course syllabus provides specific details about how many sessions are required and how SIS can impact your course grade.


The workshops in the Student Success Series are open to all students at BCTC, not just FYE students. This series provides information and support on more general topics such as financial aid, career resources, test-taking skills, time management, and more!

Learn more or register for a workshop, then click on the “Spotlight Instruction Series” link.

TRIO Student Support Services

Join now for:

  • Free Grant Aid
  • Tutoring
  • Transfer Assistance
  • Academic Advising
  • Social and Cultural Activities
  • Financial Literacy and Financial Aid Assistance
  • One-on-One Individualized Help

Complete our interest form and we will contact you.





Struggling with classwork in the middle of the night?

We're here to help! You can receive tutoring through our online tutoring service or we also have BCTC tutors who are able to work with you remotely by appointment.

ThinkingStorm online tutoring can be accessed through Blackboard. The link may already be available in your Blackboard courses, but if not, go to the tutoring website listed below for more detailed instructions.

Free tutoring is provided to currently enrolled students for selected content areas on all campuses. Subject areas may vary by semester and campus.

Our tutoring staff includes peer tutors and college faculty members. Tutors will work with you to help you understand the subject and serve as a guide, but they will not do your work for you.

For more detailed instructions regarding ThinkingStorm online tutoring and to see a list of available BCTC tutors in specific subject areas, go to our Tutoring page.

Student Activities

A Few Good Men

A Few Good Men (FGM) is committed to empowering men of color to improve their quality of life by enhancing leadership, educational and economic opportunities for personal and professional growth. The program intends to increase, encourage and support inclusion and educational success. As a male empowerment program designed to address the needs of men of color, the program will also strive to develop valuable leadership skills at Bluegrass Community and Technical College. This program will foster a supportive environment for students to learn and grow as active members of the academic community and as individuals, through education.


  1. Academic advising
  2. Academic Coaching Monitoring
  3. Academic Support
  4. Student Success


  1. Strong connections with other students
  2. Building relationships with community leaders, faculty, and staff
  3. Mentoring
  4. Real talk with strong men
  5. Social and Cultural activities
  6. High touch and high impact academic support

Becoming H.E.R.

Becoming H.E.R. is a program established to support female students of color, particularly African-American/Black females. Becoming H.E.R. intends to increase, encourage, and support inclusion and educational success.

This female empowerment program is designed to address the needs of women of color. Becoming H.E.R. will also strive to develop valuable leadership skills at Bluegrass Community and Technical College. This retention program will foster a supportive environment for students to learn and grow as active members of the community and as individuals through education.

Benefits of Becoming H.E.R.

  • Strong connections with other students
  • Engage in a shared learning experience
  • Building relationships with Community Leaders, Faculty & Staff
  • Mentoring
  • Topic Discussions
  • Social and Cultural Activities
  • Academic Support


Intramural Sports

Intramural Sports offer fun recreational sports and promote student wellness, inclusion and community!

Fall sports include:

  • Soccer
  • Volleyball
  • Flag football

Spring sports include:

  • Basketball

Whether you are a novice, a new beginner, skilled or just want to learn a new sport, Intramural Sports is for you. Come join the fun!

Visit our Intramural Sports page.

Student Engagement & Leadership

  • Attend Student Events: Whether it’s hiking or canoeing, participating in a Scavenger Hunt around Lexington or Ice Cream Socials, there’s always something fun going on at BCTC!
  • Join a Student Organization: Choose from a gaming club, an honors society that helps you apply for scholarships, Student Government Association and much more!
  • Develop your Leadership Skills: BCTC provides an annual Student Leadership Conference, various leadership workshops throughout the year and lots of opportunities to network with community and campus leaders. Boost your resume and have fun at the same time!

Visit our Student Engagement and Leadership page.

Student Marketing Team

Our college is unique because YOU are unique. Come work alongside the BCTC marketing team to build the college brand that reflects who we really are.

Are you creative? Are you a master of social media?One who represents well? We’re looking for a diverse group of students to join our marketing team in the following roles and tell the BCTC story.


  • Create print and digital advertising to market the college.
  • Plan and promote college events.


  • Write engaging social content that will increase our following as a Social Media Ambassador.
  • Engage with us on social media and share your BCTC Life.


  • Be the face and/or a voice of BCTC in advertising and web    presence.

*some of those roles may be available as a work study/internship

Complete the form at our BCTC Life page and we'll keep in touch!

Academic Integrity

BCTC follows all policies outlined in the KCTCS Code of Student Conduct.

It is an expectation for all college classes that all academic work, written or otherwise, submitted by a student to an instructor or other academic supervisor, is the result of the student’s own thought, research, or self-expression. Utilizing outside resources and study groups for guidance of learning concepts is strongly encouraged. However, all submitted work should be completed solely by the student.

If you have any questions regarding Student’s Rights and Responsibilities from the KCTCS Code of Student Conduct, the BCTC Academic Ombud is available to help! The Academic Ombud helps resolve academic disputes between students and faculty or administration and can be reached at (859) 246-6366.

Exam & Test Proctoring Services

Many online classes require that students take proctored midterm exams and/or final exams. A proctor is a person, approved by the course instructor, or an online program such as Proctorio, who verifies the identification of students and serves as a monitor while the student takes the exam. Additionally, placement exams and other assessments may be scheduled through the BCTC Testing Center.

If your class requires proctored exams using Proctorio Online Proctoring Solution, go to Proctorio's support page for installation instructions and helpful tips for success.

College Netiquette

Netiquette is essentially the rules and norms for interacting with others on the internet in a considerate, respectful way. Through our Quality Enhancement Plan (QEP), we seek to transform Bluegrass Community and Technical College (BCTC) by committing to the QEP PACT - our agreement to promote professional communication, accountability, civility, and teamwork on our campuses.

As such, all email communications with the college, including those with your instructors, should:

  • Utilize your KCTCS email address
  • Include your NAME and the Course number (for instructors) or Student ID (for other areas of the college)
  • Use proper English, grammar, capitalization, punctuation, and email netiquette
  • Avoid “text-speak” or “chat-speak”

For all communications that follow the guidelines above, students should expect a response within a maximum of two (2) business/class days. Most instructors follow a 24 hours or less response guideline.

Emergency & Contingency Information

Class sessions associated with some courses may be recorded by the instructor. Students will be notified when a recording is in progress and are hereby notified that the content of the recordings may, at times, include their faces and voices. Continued participation in a particular course establishes consent to be recorded. Recordings will be posted by the instructor so that they are only accessible to the students in the course. If the instructor intends to release or post these recordings for other sections of this course or for any other purposes, the instructor will notify students heard or seen in the recordings and will ask for written permission . Students are advised that the written permission, if granted, will be retained in their student records. If students in this class have any questions regarding these recordings or the form they may be asked to sign, students should talk with the instructor.

The college must remain flexible to meet challenges that may include epidemics, pandemics, natural disasters, human-influenced disasters, and any and all threats to the college campus, students, employees, and surrounding communities. To ensure the safety and well-being of our constituencies, the college maintains the right to move classes temporarily or permanently to online, remote platforms; to a hybrid section that includes some face-to-face learning and some remote learning; or to a different campus, location, building, or time. Additionally, the college reserves the right to institute plans or practices in the physical classroom/lab/activity spaces and common areas to protect students and faculty. The college will attempt to make these changes as minimally disruptive as possible, but the college reserves the sole right to alter the particular type, place, or time for their classes. Assignments and lecture may change from what is currently being conducted on campus. Your class syllabus should discuss specific alterations for such events. Please check your email and/or course messages often for updates and details.

Grading & Enrollment Information

All BCTC Classes will post both Midterm and Final Course grades to let you know how you are doing in class. These dates can be found on the Academic Calendar in this section of the handbook. To find official Midterm Grades and Final Course Grades you need to go to your Student Self-Service (PeopleSoft). 

Students may drop or withdraw from a class using their Student Self-Service. When a student DROPS a course during the Add/Drop period at the beginning of each term, the course will no longer appear on your transcript. When a student WITHDRAWS from a course, the student will receive an official grade of “W” for the course. Please review Financial Aid and SAP Policies before withdrawing from a course. Through Midterm, students may withdraw from any BCTC course without instructor permission. For withdrawals that occur after Midterm, students must refer to their individual class syllabus for instructor policies.

If BCTC is not your home college, then you are subject to the withdrawal policies of your home college. Contact the registrar’s office of your home college for more information.

Students must participate in class by either attending or completing assigned academic work to maintain enrollment in the course. Students who do not participate in a class within the first seven (7) school days from the beginning of a term will be declared a “No Show” for the course. Students who have been declared a “No Show” for a course will no longer be eligible to pass that course. Attendance verification is required before financial aid can be distributed. Dropping a class, withdrawing from a class or being declared a “No Show” can all impact your financial aid distribution.

Satisfactory Academic Progress

Students receiving grants and/or loans to pay for classes should be aware that withdrawing or failing a class may affect future financial aid eligibility. All students should review the FinancialAid Satisfactory Academic Progress (SAP) policy for additional information.

All students are expected to attend class and have the required textbook(s) and supplies even though the student may have an appeal in process or have not yet received financial aid.

Financial aid may also be affected if students have not submitted the correct program plan. To receive financial aid, students must declare an approved program of study. Students declared“PENDING” and “UNDECIDED” are not eligible to receive a financial aid disbursement.

Technology Essentials

Most BCTC courses have a required online component and thus require regular and consistent access to a computer, webcam, and high-speed internet. Mobile devices such as cellphone and some tablets are not sufficient to access all components of many courses. Access to required technologies is necessary and expected, even when open computer labs or public library access might be limited, so students should make arrangements to access technologies as needed. If you need assistance meeting this requirement, please contact your instructor or BCTC Student Technical Support immediately.

You’ll need to access Blackboard, our online learning platform, for most courses. There is an Orientation to Online Learning available to all students in Blackboard. After you log in, go to the "Courses" tab, and use the drop-down function to choose "Orientation." This is a great resource to learn how to become an expert user.

Many BCTC courses require the use of Office 365 products, including Word, Excel, Powerpoint or Teams. All BCTC students can get Office 365 Suite for free on their personal devices. Likewise, many classes will utilize Microsoft Teams or require Document Scanning applications. Please ensure you have access to all of the following applications.

To install Office 365 on your personal devices, follow these steps: 

  • Go to MyPath  
  • Click on the picture in the top right-hand corner of the screen
  • Select "Install Office", then follow the instructions to complete the process

Don't forget to download the KCTCS mobile app on your personal devices! Go to the app store on your mobile phone or tablet to have all the KCTCS colleges at your fingertips.