Tuition Appeals
Students may submit a tuition appeal if they received W (Withdrawal) or E (Failing) grades in all courses for the semester under review. Appeals are considered only when supported by documented extenuating circumstances beyond the student’s control that justify a refund or reduction of tuition and mandatory fees.
Eligibility
To qualify for a tuition appeal, students must meet the following criteria:
- Received W or E grades in every course for the semester being appealed
- Experienced significant, unforeseen circumstances that impacted academic performance
- Can provide relevant documentation supporting the circumstances described
Coverage
Tuition Appeals cover tuition and course fees only.
If you have additional billing charges; are on Academic Suspension; or do not meet Financial Aid Satisfactory Academic Progress (SAP), please contact those departments directly:
Review Process
The Tuition Appeals Committee reviews submissions on a continuous basis, with decisions based on:
- The clarity and completeness of the student’s written explanation
- The relevance and strength of supporting documentation
- Alignment with university policies
Processing times vary according to the complexity of the appeal; however, most cases require two to four weeks for completion, and you will receive an email notification. Decisions issued by the Committee are final.
Do I Qualify?
| Reason for Appeal | Description | Documentation Examples |
|---|---|---|
| Medical: Mental or Physical Health | Unexpected medical emergency, illness, injury, or disability of the student or immediate family member. | Medical provider statement (on letterhead) supporting the condition and how it affected the student's education during the term requested. |
| Death of a Family Member | Death occurred during term requested. | Obituary or death certificate, with proof of the student's relation. |
| Military Obligation | Obligation occurred that prevented the student from attending class. | Military Orders |
| Personal Crisis | Divorce/separation, victimization of a crime, involuntary job change (loss of job, transfer, increased hours), natural disaster, etc. | Court documents, police reports, counselor statement, letter from employer with detailed information about the change. |
| Change of School | Student transferred to another school during the term requested. | Enrollment verification from the school. |
Submit Appeal
If you believe that you qualify for an appeal, please submit the request.
If you have any questions, please contact the Record's Office at bluegrass.records@kctcs.edu.
